Executive Assistant & Outreach Coordinator

Position Overview
We are seeking a highly organized and proactive Executive Assistant who will support the CEO and leadership team while also coordinating outreach initiatives and events. This role combines leadership support with community engagement, requiring someone who can manage multiple priorities, stay on top of projects, and help our team maintain strong relationships with referring offices and the community.

Key Responsibilities

Support for CEO & Leadership

• Manage the CEO’s calendar, appointments, and meetings
• Keep the CEO on track with ongoing projects and initiatives
• Assist with email management and drafting responses when appropriate
• Support social media presence and other online engagement tasks
• Prepare, proofread, and organize reports, presentations, and other documents
• Conduct research and compile information for quick decision-making
• Assist with special projects and other leadership support as needed

Outreach & Community Coordination

• Plan and coordinate lunches, office visits, and tours with referring or potential referring offices
• Participate in community events and represent the organization professionally
• Help organize and execute events, initiatives, and outreach efforts
• Track follow-ups and ensure timely completion of outreach tasks
• Maintain organized contact lists, records, and documentation of initiatives

What We’re Looking For

• 1–3 years of experience supporting leadership or coordinating projects/events
• Extremely organized and detail-oriented with strong follow-through
• Excellent written and verbal communication skills
• Comfortable managing multiple priorities and tasks simultaneously
• Professional demeanor and ability to interact with internal and external stakeholders
• Tech-savvy and adaptable to new tools (Google Workspace, Microsoft Office, scheduling platforms, social media tools)

Preferred Qualifications

• Experience in a professional, medical, or community-focused environment
• Familiarity with outreach, event coordination, or community engagement
• Experience managing social media or online engagement tasks

Schedule: Part-time, in-office

Job Type: Part-time

Pay: $23.91 - $26.00 per hour

Expected hours: 20 per week

Work Location: In person