Executive Assistant - Part Time

About us

Comporth LLC offers a range of permitting and compliance services to a diverse clientele including building owners, developers, managers, attorneys, tax professionals, design professionals, and contractors.

Our work environment includes:

• Modern office setting
• Growth opportunities
• Company perks
• Company paid commute

Executive Assistant

Comporth LLC is looking for an Executive Assistant to support our CEO and Development Manager. Comporth LLC offers a range of permitting and compliance services to a diverse clientele including building owners, developers, managers, attorneys, tax professionals, design professionals, and contractors. This is a great opportunity to work with a team that is passionate about helping people and has a strong desire to make a positive impact in the world.

Job Description:

The Executive Assistant will be responsible for providing administrative support to the CEO and internal team. We are looking for a proactive assistant to work collaboratively with our team on specific short and long-term projects. In this role, you will oversee administrative tasks delegated to you by executives of the company, communicate with clients and vendors, and foster lasting client relationships with proficient customer services. You will need to be highly organized, adaptable, and able to prioritize tasks while working independently.

Schedule:

This is a part-time in person position Mon-Fri.

Duties include:

• Develop and apply learning about Philadelphia building code and zoning requirements in all open projects to better progress approvals in zoning and construction, implement strategy, and support the end goal of projects
• Oversee setup and maintenance of project files including but not limited to generating project directory and job folders, ensuring proper distribution of updated project documents
• Contribute to and attend project meetings with internal staff
• Receive and distribute project information to clients and vendors
• Coordinate deadlines and communicating timelines with client's project team
• Upkeep of calendar, inserting appointments, events, and project schedules (start/completion dates - deadlines) for daily activities & task

Tasks include:

• Answering phones and routing calls to the correct person or taking messages
• Helping prepare for meetings and sending reminders; coordinate schedules between staff and external parties
• Disseminating messages from clients and vendors to the appropriate staff member
• Organizing the CEO’s inbox and creating a daily to-do list
• Work collaboratively with the Team to keep the website up to date and help organize content for the weekly newsletter
• Update company CRM, contact list, and optimize software functionality through integrations
• Complete any necessary office administrative tasks, such as research, file organization and calendar management

Experience:

• 1-2 years previous experience working as in an administrative role
• Experience working with Google Suite (Gmail, Docs, Sheets) preferred
• Experience with Monday CRM is preferred, but not required
• Experience with MailChimp and Wordpress is a plus!

Job Type: Part-time

Pay: $17.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Parental leave
• Professional development assistance
• Vision insurance

Experience:

• Office: 2 years (Preferred)
• Google Suite: 1 year (Required)

Language:

• Spanish (Preferred)

Work Location: In person