Executive Assistant (Part-Time, Contract)

About the Role

Altman Insurance Agency is looking for a highly organized and dependable Part-Time Executive Assistant to help support leadership with administrative and operational tasks. This is a flexible, hybrid role where responsibilities may vary week to week depending on business needs.

The position typically requires 5 to 15 hours per week, and hours are not fixed, which makes it a great fit for a college student or someone looking for flexible work.

You will work directly with agency leadership to help keep projects organized, schedules coordinated, and day-to-day operations running smoothly.

Responsibilities

• Manage and organize executive calendars using Google Workspace or Outlook, scheduling meetings, calls, and appointments
• Coordinate meetings, small events, or internal projects, including communication and logistics
• Assist with administrative work such as data entry, document organization, proofreading, and file management
• Conduct research and gather information for business projects
• Maintain organized digital filing systems and documentation
• Help track tasks, projects, and deadlines to keep operations moving forward
• Assist with CRM updates and general system organization
• Prepare simple reports or spreadsheets when needed
• Handle occasional phone or email communication in a professional manner
• Support leadership with general administrative tasks and special projects as they arise

What We’re Looking For

• Strong organizational and time management skills
• Ability to manage multiple tasks and priorities independently
• Excellent written and verbal communication skills
• Comfortable working remotely and staying organized without constant supervision
• Reliable, responsive, and detail-oriented
• Professional and able to handle confidential information responsibly

Helpful Skills (Not Required)

• Experience with Google Workspace (Docs, Sheets, Drive) or Microsoft Office
• Familiarity with CRM systems or databases
• Experience with QuickBooks or basic bookkeeping tasks
• Experience coordinating projects or events
• Familiarity with tools such as DocuSign or task management software

Requirements

• At least one year of administrative, assistant, or office experience preferred
• Strong typing and computer skills
• Ability to manage schedules and administrative tasks accurately
• Comfortable learning new systems and software when needed

Why This Role Is a Good Fit

• Flexible schedule that can work around school or other commitments
• Opportunity to work closely with leadership in a growing business
• Real-world experience supporting business operations and projects

Pay: $19.00 - $21.00 per hour

Benefits:

• Flexible schedule

Language:

• English (Required)

Ability to Commute:

• Woodland Hills, CA 91367 (Preferred)

Work Location: Hybrid remote in Woodland Hills, CA 91367