We are seeking a highly organized and detail-oriented Executive/Personal Assistant with 3+ years of experience (with prior experience working for US-based companies) to support senior leadership across multiple businesses. The ideal candidate must be proactive, resourceful, and capable of handling a wide range of administrative and operational tasks. You will work directly with executives based in the US, ensuring seamless coordination and efficient execution of day-to-day responsibilities.
Must Haves
- Proven experience working as an EA/PA for US-based companies.
- Prior exposure to insurance comparison-related work.
- Strong background in trade show bookings/coordination.
- Experience managing office vehicle mileage and maintenance.
- Ability to handle tasks for multiple businesses simultaneously.
- Excellent written and verbal English (flawless communication required).
- Proficiency in productivity and communication tools (MS Office, Google Suite, project management tools, CRM, etc.).
- Strong organizational, time management, and multitasking skills.
- High level of professionalism, confidentiality, and discretion.
Preferred Skills
- Familiarity with US insurance policies and documentation.
- Experience coordinating with international vendors.
- Prior experience in a similar multi-business support role.
Responsibilities
- Insurance Coordination: Handle insurance comparison-related tasks, liaise with vendors, and maintain documentation.
- Trade Show Management: Book and coordinate trade show registrations, logistics, travel arrangements, and follow-ups.
- Office Vehicle Administration: Track vehicle mileage, maintenance schedules, and related expenses.
- Multi-Business Support: Manage administrative responsibilities across 34 different businesses simultaneously with efficiency.
- Executive Assistance: Calendar management, travel bookings, email correspondence, meeting coordination, and report preparation.
- Documentation & Records: Maintain accurate digital files, contracts, and records.
- Vendor & Client Coordination: Communicate with internal and external stakeholders professionally and promptly.
- Tool Utilization: Use productivity and PA tools (Google Workspace, MS Office, Zoom, project/task management tools like Asana/Trello/ClickUp, expense management software, etc.) effectively.
Other Details
- Job Location: Off Shahrah-e-Faisal, PECHS, Karach
- Job Timings: Onsite, evening night shift following US EST.
Job Type: Full-time
Pay: Rs100,000.00 - Rs150,000.00 per month
Application Question(s):
- Are you comfortable working on an onsite evening night shift role?
Education:
Experience:
- working as an EA/PA for US-based companies.: 3 years (Required)
- trade show bookings/coordination.: 3 years (Required)
- managing office vehicle mileage and maintenance.: 3 years (Required)
- (MS Office, Google Suite, project management tools, CRM: 3 years (Required)
- US insurance policies and documentation.: 3 years (Required)
- similar multi-business support role.: 3 years (Required)
- Manage trade show bookings and logistics: 3 years (Required)
- Support admin tasks for 34+ businesses: 3 years (Required)
- executive scheduling and travel: 3 years (Required)
Language:
- Fluent English (Required)
License/Certification:
- What will be your expected salary? (Required)
Location:
- Karachi Shahra-E-Faisal (Required)
Work Location: In person