Executive Assistant/ Personal Assistant

Job Overview
We are seeking a highly organized and proactive Executive Assistant/ Personal Assistant to provide comprehensive support to a high profile family. The ideal candidate will possess strong administrative skills and have a keen ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle various responsibilities, including planning, coordinating, and managing.

This job is a hybrid position with the need to travel to the confidential Broward and Miami Locations.

Responsibilities

• Manage executive calendars, including scheduling appointments and coordinating meetings.
• Handle all correspondence, including emails and phone calls, with professionalism.
• Organize meetings, including logistics and preparation of necessary materials (Travel arrangements within the budget and preferences of the employer, etc.).
• Assist with personal tasks to streamline the daily life of the high profile family.
• Maintain a high level of confidentiality regarding sensitive information.
• Utilize QuickBooks to post invoices, process payments, and maintain accurate records.
• Handling all other administrative matters as needed, for employer and for its affiliates.
• Set-up any necessary maintenance visits, as needed.
• Coordinating between employer and various outside professionals. (Agents, accountants, attorneys, etc.)
• Responsibility for all accounts receivable, including tracking and following up on all payments for employer and affiliated companies.
• General bookkeeping and expense/payables reporting in coordination with outside accountant of employer and its affiliated companies.
• Maintaining farm operations, logistics and organization (including selling eggs, instructing farm workers as required. Keeping on top of suppliers, paying bills, and taking farm hand to shops.)
• Returning clothes, booking hair and makeup and invoicing.
• Be available to drive 4 times a week. (Subject to change by employer)
• Be available to stay overnight at destined area.
• Handle Vet appointments and transportation for pets.
• Be able to take on Ad Hoc Projects as required.

Skills

• Proficient in QuickBooks.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication skills.
• Discretion, professionalism, and a strong sense of integrity are essential.
• High adaptability to changing priorities and environments.
• Excellent problem-solving skills and the ability to think on your feet.
• Be Tech-Savvy
• Must have clean driving record.
• Must have Car Insurance
• 5 + years of Personal Executive Assistant experience.

Job Type: Full-time

Pay: Up to $60,000.00 per year

Work Location: Hybrid remote in Miami, FL 33147