Executive Assistant - PMS 401

At MBC, we believe we can. We believe in working hard to meet our clients’ outcomes. We believe in laughter to help us recharge, draw people together, foster a positive work environment, and boost creativity. We believe in listening to our employees, partners, and clients. We believe in always challenging ourselves, for it is through pushing our boundaries that we achieve our greatest successes. This mindset propels our employees and our teams to accomplish our goals. That’s where you come in. If you believe in these things too, you’re our kind of person!

We are currently seeking an Office Manager/Chief of Staff to join our team supporting PMS 401 at the Washington Navy Yard. PMS 401 is a high visibility command requiring the utmost in professionalism. This position is on-site at the Washington Navy Yard for the first 90 days, then may transition to hybrid.

What you’ll do:

• Acquire parking and visitor access at the Pentagon and other travel sites (include a map and GPS address)
• Arrange executive motor pools
• Schedule VTCs, GVS, MS Teams and conference rooms to include arranging set up and comms check prior to meetings
• Arrange and reserve off site conference spaces and ensure all participants have proper accesses
• Arrange meetings with both internal and external participants
• Lead a weekly schedule and travel sync, creating travel orders and travel claims
• Resolve DTS technical issues
• Maintain personal files, prepare correspondence in accordance with Navy Correspondence Manual
• Assist PM and DPM to arrive timely to meetings
• Arrange for VIPs visitor badges, CAC codes and CAC resets
• Obtain Official passports for foreign visitors
• Provide telephone coverage and accurate message taking
• Receive and assist guests
• Track accounts and accesses
• Seek ways to improve efficiency and effectiveness if the office
• Proactively deconflict meetings, seeking guidance as needed for clear priorities
• Assist with Program Reviews ensuring PAPMS and Leads conduct prep sessions with PM/DPM
• Other duties as assigned by the Office Manager/Chief of Staff, PM or DPM
• Attend meetings and provide client support onsite/in person when required
• Travel domestically and internationally, provide in-person support at MBC and client sites, and obtain and maintain professional certifications and security clearances as required by MBC and/or MBC’s clients. These requirements are subject to change without advance notice at the discretion of MBC and MBC’s clients

• ACTIVE Secret Security Clearance required
• 3-5 years progressive experience as an Executive Assistant, including experience authoring and editing Naval correspondence such as endorsements, memorandums, business letters, and award using the basic naval correspondence formatting
• Basic knowledge of NAVSEA operations and submarine Sound Navigation and Ranging (SONAR) hardware, software, and interfaces
• Demonstrated experience supporting NAVSEA and/or other Navy acquisition programs
• High School Diploma or GED required. Bachelor’s degree desired
• Ability to professionally collaborate, interface and communicate with programmatic clients and leadership
• Forward leaning with the desire to complete tasking and anticipate what comes next and/or how to support in a most robust capacity
• Attention to detail and the ability to conduct quality assurance/quality control on their work as well as others
• Must enjoy solving/tackling problems, dealing with surprises, and be flexible in their ability to adapt to ever-changing requirements
• Strong knowledge of Microsoft Outlook, Word, PowerPoint, and Excel. Candidate may be asked to demonstrate skills prior to hiring
• Exceptional communication skills required both written and verbal
• Ability to travel domestically and internationally using a credit card or prepaid debit card as required by MBC and/or clients

What MBC offers:

• Competitive salaries
• Comprehensive medical plans (Aetna) with Employee Assistance Program (EAP), heath savings and flexible spending accounts, and dental and vision coverage options
• Opportunity to earn spot awards and annual, performance, and chargeability bonuses
• Traditional and Roth 401(K) plans
• Professional development including up to $1,500/year reimbursement for pre-approved courses, trainings, continued education, and/or certifications
• Paid Flexible Time Off
• 10 paid holidays

Equal Employment Opportunity Statement

MBC is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity, national origin, or protected veteran status. We participate in the E-Verify Employment Verification Program.