Executive Assistant & Project Coordinator

Executive Personal Assistant & Project Coordinator - Gulf+ Location: STADA Gulf+ (Dubai, UAE) Reporting to: General Manager - Gulf+ Function: General Management / Strategic Operations About the Role

We are seeking a highly capable, business-oriented Executive Personal Assistant & Project Coordinator to support the General Manager of the Gulf+ organization.

This role is designed for a candidate with strong project management capabilities, executive maturity and the ability to operate confidently with Leadership Team (LT) members and senior regional stakeholders. The position requires a combination of strategic coordination, executive communication, presentation development and operational follow-through.

The ideal candidate is not only highly organized, but also able to anticipate needs, manage complex priorities and contribute to the execution of key business initiatives in a dynamic multinational environment.

Key Responsibilities Executive & Leadership Support

• Act as a trusted coordination partner to the General Manager across strategic and operational priorities.
• Manage a complex executive calendar, leadership meetings, governance forums, and regional engagements.
• Coordinate and follow up with Leadership Team members on key deliverables, timelines, and action plans.
• Support preparation for senior leadership discussions, regional reviews, and business performance meetings.

Project Management & Strategic Coordination

• Lead coordination and tracking of cross-functional strategic projects across Gulf+ markets.
• Ensure effective follow-up and execution of critical initiatives with multiple stakeholders.
• Prepare project timelines, status updates, meeting summaries, and executive action trackers.
• Drive organizational discipline and governance across leadership priorities.

Executive Presentations & Business Decks

• Prepare high-quality PowerPoint presentations, business reviews, strategic decks, and executive reports for senior management and regional leadership.
• Translate complex business inputs into clear, structured, and impactful presentations.
• Support development of storytelling, key messages, and data visualization for leadership communication.
• Ensure presentations meet high executive standards in both content and design quality.

Stakeholder & Communication Management

• Interact confidently with senior internal and external stakeholders across the organization.
• Draft professional communications, briefing notes, executive summaries, and meeting minutes.
• Act as a coordination focal point between Gulf+ leadership and regional/global functions.

Operational Excellence

• Maintain high confidentiality and professionalism in handling sensitive business information.
• Support organization of local workshops, regional meetings and management events.
• Ensure smooth daily operations with strong attention to detail and execution excellence.

Qualifications & Experience

• Bachelor's degree in Business Administration or related field.
• 3-7 years of experience as Executive Assistant, Personal Assistant, Office Manager, Project Coordinator, or similar role supporting senior leadership.
• Experience within multinational companies is preferred.
• Experience working with Leadership Teams and senior stakeholders is essential.
• Strong exposure to project coordination, executive reporting, and presentation development.
• Pharmaceutical or healthcare industry exposure is a plus.
• Strong proficiency in Microsoft Office, especially PowerPoint, Excel, Outlook, and Word.
• Excellent written and verbal communication skills in English; Arabic is a strong advantage.

Competencies We Are Looking For

• High ownership and accountability.
• Strong organizational and multitasking skills.
• Business acumen and professional maturity.
• Executive presence with the ability to interact confidently with senior leadership.
• Ability to work under pressure and manage changing priorities.
• Strong interpersonal and communication skills.
• Attention to detail with execution excellence.
• Positive, energetic, and solution-oriented mindset.
• Strong project management and follow-through capabilities.
• Strategic thinking with execution focus.
• High level of confidentiality and trustworthiness.

Why Join STADA Gulf?

This role offers direct exposure to senior leadership, strategic business discussions, and regional operations within a fast-growing healthcare organization. It is an opportunity for a high-potential professional to work at the center of business decision-making and contribute directly to organizational impact and transformation.