Executive Assistant / Project & Systems Coordinator- Forest Park OR Duluth

VibroXpress is a growing logistics company seeking a sharp, proactive Executive Assistant / Project & Systems Coordinator to help build and manage the trackers, systems, and processes that keep work organized and moving forward.

This role is ideal for someone with a strong work ethic, hustle mindset, and eagerness to learn, who enjoys organizing information, building systems, solving problems, and turning direction into structured execution.

We are looking for someone who is productive, efficient, detail-oriented, and known for strong follow-through, with the ability to separate noise from meaningful progress.

Responsibilities : Work under direction of company president to help :

• Create and maintain Excel trackers, reports, and dashboards
• Build PowerPoint presentations and structured documents
• Develop SOPs, how-to guides, and process documentation
• Make calls to candidates and coordinate interviews
• Support onboarding of new hires
• Conduct candidate interviews after training
• Organize operational data and prepare summaries
• Join Zoom calls and coordinate next steps
• Ensure key tasks and projects move forward and get completed

Preferred Skills

• Strong Excel skills (formulas required; VBA a plus)
• Comfortable with PowerPoint and Word
• IT-savvy and comfortable working with digital tools
• Highly organized with strong attention to detail
• Strong communication and follow-through
• Ability to take direction and independently execute

Requirements

• Reliable transportation
• Ability to work both on-site and remotely when needed
• Ability to meet in person in both Duluth and Forest Park areas
• Professional, dependable, and proactive
• Outcome-focused mindset with the ability to turn direction into execution

Candidates comfortable building Excel trackers or process documentation from basic direction will do well in this role.

Availability

• Immediate availability preferred
• Must be responsive during normal business hours
• Comfortable joining Zoom calls when needed

Compensation

Compensation may be hourly or based on tasks, outcomes, or deliverables, depending on the nature of the work. This role offers strong opportunity to grow quickly and take on additional responsibility/roles as the company expands.

Application Note

When applying, please include a short note describing a spreadsheet, tracker, or system you have built or improved, and what problem it helped solve.

Pay: $12.00 - $15.00 per hour

Work Location: Hybrid remote in Forest Park, GA 30297