Executive Assistant Real Estate (Remote)

Executive Assistant / Real Estate Operations Coordinator (Remote)

We’re looking for a licensed Real Estate Professional who thrives on structure, systems, and making things run smoothly behind the scenes.

As the Executive Assistant to our team leader, you’ll be the operational backbone of the business — managing communications, listings, and client coordination to keep our growing South Florida real estate operation running at a championship level.

About Us

Velocity Real Estate is a fast-rising real estate team based in Stuart, FL, specializing in new construction and builder partnerships throughout the Treasure Coast and Palm Beach County.

We’re on pace to close 50 transactions in our first year in the Treasure Coast and are scaling toward 100 units in 2026 through deep relationships with builders and developers.

We operate by a clear set of core values that define how we lead and grow:

• Creativity – We think differently and bring fresh ideas to every scenario.
• Character – We act with integrity and follow through on our word.
• Communication – We believe clarity creates speed and trust.
• Consistency – We execute daily habits that compound into success.
• Commitment – We take ownership of outcomes and do what it takes.
• Collaboration – We grow faster together and leave ego at the door.

Your Key Responsibilities

• Manage and maintain the team leader’s calendar, inbox, and priorities using the BBYT (Buy Back Your Time) method — handling 95% of communications on his behalf.
• Coordinate showings via text and phone to ensure a seamless experience for clients and agents.
• Upload and maintain MLS listings (Beaches, Stellar) with precision and attention to detail.
• Support the team with offers, listing packages, and CRM lead management (Go High Level, Dotloop, etc.).
• Maintain organization across Google Workspace and company files.
• Occasionally run local errands or assist with marketing logistics as needed.

What We’re Looking For

• Active Florida Real Estate License (required)
• Proficiency with: Google Workspace, Dotloop, MLS, CRM systems (Go High Level preferred)
• Excellent communication and organization skills
• A proactive, dependable team player who anticipates needs before they arise
• Strong attention to detail and comfort working in a fast-paced, high-performance environment

Work Environment

• Remote Work - FL Based Required
• Collaborative, growth-minded team with clear pathways into operations or leadership

If you’re organized, dependable, and ready to grow with one of the fastest-rising real estate teams on the Treasure Coast, we want to meet you.

Apply directly here on LinkedIn or email your resume to aaron@velocityrefl.com

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Application Question(s):

• Do you have an active FL Real Estate License?

Experience:

• Real Estate: 1 year (Required)

Work Location: Remote