Executive Assistant – Senior Support (Non-Traditional, 6-Month LTA)

OVERVIEW:

The D. E. Shaw group seeks a proactive and highly organized individual to provide exceptional administrative and operational support to senior executives, regardless of prior executive assistance experience. The role involves exercising sound judgment, adaptability, and problem-solving to help keep key initiatives organized and moving forward—anticipating needs, managing shifting priorities, and maintaining a high degree of professionalism. The role offers close collaboration with leaders across the firm in a fast-paced, intellectually rigorous environment, with structured guidance to learn the nuances of executive support. High performers in this role may be considered for full-time opportunities at the firm.

WHAT YOU'LL DO DAY-TO-DAY:

Your responsibilities will evolve as you gain familiarity with the firm and its executives. Core duties:

• Manage complex schedules, coordinate detail-sensitive meetings, organize travel logistics, and serve as a liaison with internal groups and external partners.
• Support key projects and operational needs while building expertise in the firm’s workflows, tools, and expectations.
• Work closely with EA team leadership and managers, learning principal preferences and team dynamics before taking on independent coverage assignments.
  
  

Who We're Looking For

• At least seven years of relevant experience is required; a bachelor’s degree is preferred.
• We welcome applicants from a wide range of professional backgrounds; no prior finance experience is required. Experience in client services or other customer-focused roles is a meaningful plus.
• Proven ability to learn and utilize productivity software, including Slack, Confluence, SharePoint, and adopting Generative AI into workflows; proficiency in the Microsoft Office suite (particularly Outlook) is preferred.
• Keen attention to detail, exceptional organizational and communication skills, and the ability to thrive in a fast-paced work environment.
• The ability to handle confidential information with the utmost discretion is a must.
• Executive assistants at our firm are accustomed to taking ownership of their work product and excel at working independently and as part of a team.
• The expected annual base salary for this position is $125,000 to $145,000. Our compensation and benefits package includes overtime for all hours worked over 40 per week and benefits including medical and prescription drug coverage, 401(k) contribution matching, wellness reimbursement, family building benefits, and a charitable gift match program.