Executive Assistant - Sports

Job Overview
We are seeking a dynamic and highly organized Executive Assistant specializing in the sports industry to support our executive team. This energetic professional will manage complex calendars, coordinate high-profile events, and handle a wide range of administrative tasks with precision and enthusiasm. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a passion for sports and event planning. This paid position offers an exciting opportunity to be at the heart of our sports initiatives, ensuring smooth operations and impactful engagements.

Responsibilities

• Manage and coordinate the executive’s calendar, scheduling meetings, appointments, and travel arrangements efficiently .
• Plan, organize, and execute sports-related events, including tournaments, press conferences, and community outreach programs, ensuring all logistics are handled seamlessly.
• Provide comprehensive administrative support including typing correspondence, , proofreading documents, transcription tasks, data entry, and filing important records.
• Handle phone etiquette professionally across multi-line phone systems and serve as the first point of contact for visitors and callers at the front desk.
• Oversee office management duties such as bookkeeping and payroll, maintaining office supplies, managing filing systems, and supporting general clerical functions.
• Coordinate projects related to sports initiatives by collaborating with internal teams and external vendors to meet deadlines and objectives.
• Utilize office software to prepare reports, presentations, and other documentation with accuracy.

Qualifications

• Proven experience as an executive assistant or personal assistant with a strong background in office management or administrative support.
• Demonstrated proficiency in event planning, project coordination, data entry, bookkeeping , and clerical tasks.
• Excellent organizational skills with keen attention to detail; ability to multitask effectively in a fast-paced environment.
• Strong computer literacy across Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for document signing processes.
• Exceptional typing speed combined with proofreading and transcription skills to produce error-free documents promptly.
• Outstanding phone etiquette skills with experience managing multi-line phone systems and front desk responsibilities.
• Ability to handle confidential information discreetly while providing high-level executive administrative support.
• Knowledge of sports industry terminology or experience supporting sports-related projects is a plus but not mandatory. Join us to be part of an energetic team dedicated to making impactful sports events happen! We value proactive individuals who bring enthusiasm and professionalism to every task — helping us deliver excellence at every turn while supporting our leadership’s vision for success.

Pay: $49,000.00 - $52,000.00 per year

Work Location: In person