Executive Assistant / Studio Manager

Luxury Residential Interior Design Studio | Mountain View, CA | Salaried, Full Time, In-Office

Supporting the studio in Mountain View, CA, with standard operating hours of 8:00 AM – 5:00 PM PST, with flexibility as needed to support business priorities.

The Opportunity

Spectrum Interior Design is seeking a highly capable Executive Assistant & Studio Manager to serve as a trusted extension of the Principal, ensuring both her day-to-day operations and the studio environment are supported with precision, care, and discretion.

This role is grounded in presence, awareness, and follow-through. You will operate at the center of the business—managing details, anticipating needs, and creating structure—so that the Principal and team can focus on high-impact work.

The core purpose of this role is to create clarity, consistency, and calm across the Principal’s day and the physical studio environment.

The Role

As Executive Assistant & Studio Manager, you are responsible for managing the Principal’s schedule, communications, and administrative needs while ensuring the studio operates in an organized, polished, and highly functional manner.

You bring a high level of discretion, strong judgment, and a natural sense of ownership. You are detail-oriented without losing sight of the bigger picture and are equally comfortable handling logistics, communication, and environment management.

This is a highly visible, in-person role requiring professionalism, composure, and a service-oriented mindset.

Key Responsibilities

Executive Support & Calendar Management

· Manage the Principal’s calendar with precision, ensuring alignment with priorities and protecting time

· Coordinate meetings, appointments, and travel with thoughtful planning and attention to detail

· Manage a highly complex and fast-moving calendar, exercising strong judgment around prioritization, scheduling flow, and competing demands

· Track and manage the Principal’s time with exceptional precision, down to the quarter hour, ensuring schedules remain organized, intentional, and aligned with business priorities

· Prepare the Principal for meetings with relevant context, materials, and follow-up

· Manage inbox communication, drafting and responding with clarity and professionalism as appropriate

Administrative Coordination & Follow-Through

· Track action items, priorities, and commitments to ensure consistent execution

· Assist with document preparation, contracts, and internal communications

· Maintain organized digital and physical records across the business

· Support light personal administrative tasks as needed with discretion

Office & Studio Management

· Oversee the day-to-day functioning of the studio environment

· Coordinate vendors, supplies, and maintenance to ensure a seamless, elevated workspace

· Maintain a clean, organized, and thoughtfully run office that reflects the studio’s standards

· Welcome guests, clients, and partners with professionalism and warmth

Team & Operational Support

· Support scheduling coordination across the team as needed

· Assist with onboarding logistics, office systems, and internal organization

· Serve as a point of coordination for internal needs, ensuring the team is supported and aligned

· Help maintain rhythm, structure, and organization across daily operations

What Success Looks Like

· The Principal’s time is protected, organized, and aligned with top priorities

· Communication is clear, timely, and handled with professionalism and discretion

· The office environment runs seamlessly and reflects a high standard of care

· Details are anticipated and handled before they become issues

· The team feels supported by a well-organized and responsive operational presence

Required Experience & Skills

· 5–8+ years of experience in an executive assistant, office manager, or similar role

· Experience supporting a founder, principal, or executive in a high-standard environment

· Exceptional organizational skills with strong attention to detail

· Excellent written and verbal communication with a polished, professional presence

· Proven ability to manage multiple priorities with consistency and follow-through

· High level of discretion, judgment, and emotional intelligence

· Proficiency in Microsoft Office

Preferred (Nice to Have)

· Experience in a luxury, design, or high-end client service environment

· Familiarity with project management tools such as Asana

· Experience supporting both professional and light personal executive needs

· Strong systems mindset with the ability to improve organization and workflows

Compensation & Benefits

Compensation is commensurate with experience

Spectrum Interior Design offers a comprehensive benefits package for full-time employees including 401k, Health Insurance and additional Voluntary Benefits such as dental, vision, short-term and long-term disability, life insurance, and accident insurance. PTO plus paid holidays are an additional benefit.

Pay: $90,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Application Question(s):

• Do you live within 30 minutes of Mountain View, CA and understand that your application will not be considered should you live further than 30 minutes?
• Do you understand that this job requires in-person presence 5 days a week between 8am and 5pm?
• Do you have reliable transportation to run errands?
• Do you have 5-8 years of working experience as an executive assistant?

Work Location: In person