Executive Assistant to Attorney

Job Overview
Our client, a respected attorney serving a high-net-worth clientele, is seeking a polished, proactive, and highly organized Executive Assistant to support the firm’s daily operations.

This role requires exceptional professionalism, strong emotional intelligence, and the ability to manage a fast-paced workload with accuracy, discretion, and composure. The Executive Assistant will oversee scheduling, communication flow, operational coordination, and act as a direct partner to the attorney in managing priorities and client-facing activities.

Responsibilities

• Coordinate and schedule all new client consultations
• Manage ongoing appointments for existing clients
• Maintain and oversee the attorney’s full calendar, including:
• Court dates
• Depositions
• Mediations
• Deadlines
• Preparation timelines
• Coordinate firm events and holiday events
• Maintain referral lists and send thank-you notes to referral partners
• Order and deliver referral and holiday gifts
• Triage daily emails and flag urgent or high-priority items
• Create, update, and track callback lists
• Assist the attorney with time management and prioritization
• Coordinate with media outlets as needed
• Act as point of contact for IT vendors and website support
• Manage travel arrangements, CLE scheduling, and conference logistics
• Provide daily operational support and complete ad-hoc tasks as requested

Skills

• Warm, polished, and professional communication style
• High emotional intelligence and maturity
• Ability to remain calm, steady, and effective under pressure
• Exceptional organizational skills with strong attention to detail
• Excellent follow-through and reliability
• Comfortable interacting with affluent and sophisticated clients
• Strong sense of responsibility, discretion, and self-management
• Proven ability to support senior leadership in a high-expectation environment

Job Type: Full-time

Pay: $55,000.00 per year

Work Location: In person