Executive Assistant to CEO

About the Role

We are looking for a highly organized, proactive, and driven Executive Assistant to the CEO who will work closely with senior leadership and play a critical role in managing daily operations, communication, and execution.

This role is ideal for someone who wants direct exposure to business strategy, operations, and decision making, and is looking to grow into a managerial position over time.

Key Responsibilities

1. Executive Support

• Manage CEO’s calendar, meetings, and daily schedule
• Coordinate internal and external meetings, including client visits
• Prepare meeting briefs, notes, and follow-ups
• Draft emails, messages, and communications on behalf of the CEO

2. Coordination, Workflow Management and Administrative support

• Act as a communication bridge between CEO and different departments
• Coordinate with field teams, office staff, and external stakeholders
• Ensure smooth information flow across departments
• Track all ongoing tasks, projects, and priorities
• Ensure timely follow-ups with internal teams (Operations, Sales, etc.)
• Maintain a daily task tracker and provide status updates
• Identify delays or bottlenecks and escalate when needed
• Assist in recruitment processes (job postings, CV screening, interview scheduling)
• Maintain hiring pipeline and candidate communication
• Support onboarding of new employees

3. Reporting & Documentation

• Compile daily, weekly, and monthly reports
• Organize and maintain important documents and records
• Proficient in MS Office (Word, Excel, PowerPoint).
• Assist in building and implementing internal systems and processes (High Priority)

Requirements

• Minimum Bachelor’s degree (BBA, Management, Supply Chain or related field preferred)
• Minimum 1–2 years of experience.
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Proactive mindset with high ownership and accountability
• Ability to multitask and work in a fast-paced environment

Benefits:

• Market Competitive Salary
• Bonus
• Paid Leaves
• Medical Leaves
• Fuel Allowance

Office Location

Blossom Trade Center, Block 1, Gulistan-e-Jauhar, Karachi

Pay: From Rs45,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• Personal Assistant / Executive Assistant / Assistant Manager: 1 year (Required)

Work Location: In person