Executive Assistant To CEO

We are seeking a highly organized, proactive, and discreet Executive Assistant to support our Managing Director / CEO. The ideal candidate is fluent in Arabic and English, demonstrates exceptional communication and coordination skills, and thrives in a fast-paced, dynamic environment. This role requires handling both professional and personal matters related to the CEO's multiple business and investment activities.

Responsibilities

• Provide comprehensive administrative and executive support to the Managing Director / CEO.
• Manage complex inboxes, prioritizing and responding to emails on behalf of the CEO.
• Organize and maintain calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, and other documents in Arabic and English.
• Act as a liaison between the MD/CEO and internal/external stakeholders, ensuring timely communication and follow-ups.
• Handle confidential information with the utmost discretion and professionalism.
• Coordinate and support the execution of strategic initiatives and key projects.
• Organize board meetings, prepare minutes, and ensure action points are completed.
• Conduct research, compile data, and provide insights to support decision-making.
• Assist the CEO with personal tasks and matters related to his various investments, including appointments, meetings, and correspondence.
• Manage office-related administrative functions and ensure efficient daily operations.

Skills

• Bachelor's degree in Business Administration, Management, or related field.
• Minimum 5 years of experience as an Executive Assistant, ideally supporting senior executives or founders.
• Fluent in Arabic and English (written and spoken).
• Exceptional organizational, multitasking, and time management skills.
• Strong communication, interpersonal, and problem-solving abilities.
• High level of confidentiality, integrity, and professionalism.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in managing complex email systems and correspondence.
• Experience in any of interior design, architecture, fit out, Contracting, Engineering sectors is Mandatory.
• UAE Experience is Mandatory