Executive Assistant to CEO

Job Summary
We are seeking for freshers who are eager to learn & highly proactive Executive Assistant to support our CEO in driving the company's strategic initiatives and ensuring smooth daily operations. This dynamic role requires a exceptional administrative skills, capable of managing complex schedules, coordinating projects, and handling sensitive information with discretion. The ideal candidate will thrive in a fast-paced environment, demonstrating enthusiasm, efficiency, and a commitment to excellence. This paid position offers an exciting opportunity to be at the heart of our leadership team and contribute to our company's growth and success.

Duties

• Manage the CEO’s calendar with precision, scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
• Serve as the primary point of contact for internal and external communications, demonstrating professional phone etiquette on multi-line phone systems.
• Coordinate various projects and events, including planning logistics, preparing materials, and ensuring deadlines are met.
• Handle office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.
• Provide executive administrative support by proofreading documents, transcribing meetings, and preparing reports or presentations as needed.
• Assist with personal tasks for the CEO when required, acting as a reliable personal assistant to facilitate daily activities.
• Use office software like Microsoft Office Suite to create correspondence, spreadsheets, and presentations; ensure all documents are accurate through meticulous proofreading.
• Support front desk operations by welcoming visitors and managing incoming calls with professionalism and courtesy.
• Utilize DocuSign for signing or sending electronic agreements securely and efficiently.
• Maintain confidentiality of sensitive information while ensuring seamless communication across departments.

Qualifications

• We are looking for freshers who are eager to learn and grow.
• Proven experience in executive administrative support or office management roles with a strong background in clerical work.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Exceptional communication skills including phone etiquette and customer service experience.
• Ability to handle confidential information discreetly while maintaining professionalism at all times.
• We value energetic professionals who are eager to contribute their organizational talents while supporting our CEO’s vision for growth and innovation. This is a paid position committed to fostering your professional development within a vibrant company culture dedicated to excellence!

Pay: $18.00 - $25.00 per hour

Benefits:

• Health insurance

Application Question(s):

• Ready to work in Hybrid
• Must have Linkedin Profile

Work Location: Hybrid remote in Indianapolis, IN 46202