Executive Assistant to CEO

Executive Assistant to CEO

Location: Dubai Industrial City, Dubai, UAE

We are an established industrial company operating a manufacturing facility and multiple sales branches across the UAE. We are looking for a reliable, proactive, and trustworthy Executive Assistant to the CEO who can act as the CEO’s right hand and help manage daily business operations, administrative activities, and follow-up tasks across the organization.

Key Responsibilities

• Support the CEO in managing and monitoring day-to-day business operations.
• Follow up on tasks assigned to employees and department managers and ensure timely completion.
• Monitor company emails and identify matters that require management attention and follow-up.
• Review daily and weekly reports submitted by employees and provide summaries to the CEO.
• Coordinate communication between the factory, sales branches, and management team.
• Follow up with sales staff regarding customer inquiries, quotations, orders, collections, and pending tasks.
• Monitor employee attendance, leave requests, vacations, and general HR administration.
• Assist in maintaining employee records and ensuring compliance with company policies and UAE labor regulations.
• Track company vehicles, including fuel consumption, maintenance schedules, registrations, insurance renewals, and traffic fines.
• Follow up with drivers and responsible staff regarding vehicle-related issues and documentation.
• Maintain organized records of company licenses, permits, contracts, and administrative documents.
• Prepare operational reports, spreadsheets, and management summaries as requested.
• Coordinate with suppliers, service providers, and government authorities when required.
• Ensure that important deadlines, renewals, and operational tasks are completed on time.
• Identify operational issues and escalate important matters to the CEO with recommended solutions.
• Handle confidential company information with professionalism and discretion.
• Perform general administrative and operational duties assigned by the CEO.

Requirements

• Bachelor's degree or equivalent.
• Minimum 3 years of relevant work experience, preferably in the UAE.
• Strong command of English (written and spoken).
• Knowledge of Urdu is an advantage.
• Good understanding of UAE Labor Law and general business practices in the UAE.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong organizational and follow-up skills.
• Ability to work independently and take ownership of assigned responsibilities.
• Excellent communication and interpersonal skills.
• High level of integrity, reliability, and confidentiality.

Personal Qualities

We are looking for someone who is:

• Highly organized and detail-oriented.
• Reliable and trustworthy.
• Proactive and solution-oriented.
• Comfortable following up with employees and ensuring accountability.
• Able to manage multiple tasks simultaneously.
• Professional, responsible, and committed to achieving results.

Qualified candidates are invited to submit their CV with the subject line: "Executive Assistant to CEO".

Pay: AED2,500.00 - AED3,000.00 per month

Work Location: In person