Executive Assistant to CEO

Job description:

Position: Executive Assistant to CEO

Location: Thiruvananthapuram, Kerala
Employment Type: Full-Time
Department: CEO Office / Management Office
Qualification: B.Tech / Bachelor’s Degree in Engineering or a relevant discipline

About the Role

We are looking for a highly organized, analytical, and proactive Executive Assistant to the CEO to support the CEO in project coordination, data analysis, management reporting, and strategic follow-up.

The ideal candidate will have strong expertise in MS Excel, project management tools, data analytics, AI-enabled productivity tools, and executive dashboard development, along with the ability to work effectively with senior management and cross-functional teams.

Key Responsibilities

• Provide comprehensive executive and analytical support to the CEO.
• Track and monitor strategic projects, initiatives, milestones, deliverables, and timelines.
• Coordinate with various departments to ensure timely execution and closure of assigned tasks.
• Prepare high-level MIS reports, management reports, dashboards, presentations, and analytical summaries for the CEO.
• Analyze business and operational data to identify trends, performance gaps, risks, and opportunities.
• Develop and maintain executive dashboards and KPI tracking reports.
• Maintain project trackers and provide regular updates on project status, pending actions, and critical deadlines.
• Follow up with concerned stakeholders on action points arising from management meetings.
• Assist in preparing management presentations, business review reports, and strategic analysis.
• Utilize AI tools and advanced data analytics techniques to improve reporting, analysis, and productivity.
• Support the CEO in special projects, business reviews, research, and strategic assignments.
• Maintain confidentiality of sensitive business and management information.
• Perform other responsibilities and special assignments entrusted by the CEO.

Required Skills & Competencies

• Advanced MS Excel skills, including Pivot Tables, Power Query, advanced formulas, data analysis, and dashboard creation.
• Strong knowledge of AI tools and AI-assisted data analytics.
• Proficiency in MS Project or Primavera.
• Strong project tracking and project management skills.
• Experience in developing executive dashboards, MIS, and KPI reports.
• Strong analytical and problem-solving abilities.
• Excellent communication and presentation skills.
• Strong organizational and time-management skills.
• Ability to work with senior management and coordinate effectively with multiple departments.
• High level of attention to detail and accuracy.
• Ability to handle confidential information with professionalism and discretion.

Educational Qualification

• B.Tech / Bachelor’s Degree in Engineering or an equivalent qualification.
• Additional certification in Project Management, Data Analytics, Advanced Excel, or Business Analytics will be an added advantage.

Experience

• Prior experience in Executive Assistant, Project Management, PMO, Business Analytics, Management Reporting, or CEO Office support is preferred.
• Candidates with proven experience in project tracking, data analysis, executive reporting, and dashboard development will be given preference.

Preferred Candidate Profile

The ideal candidate should be proactive, analytical, technology-savvy, highly organized, and capable of working independently with senior management. The candidate must be able to convert complex data into clear management insights and ensure effective follow-up and execution of strategic initiatives.

Why Join Us?

• Opportunity to work closely with the CEO and Senior Management.
• Exposure to strategic projects and cross-functional business operations.
• Opportunity to develop expertise in project management, business analytics, AI, and executive reporting.
• A challenging and growth-oriented corporate environment.

Benefits:

• Cell phone reimbursement

Work Location: In person

Pay: Up to ₹65,000.00 per month

Work Location: In person