executive assistant to ceo

The Pulpo Group

<div>Description:

TITLE: Executive Assistant to CEO
POSITION OVERVIEW
We are seeking a highly capable, high powered Executive Assistant to support the CEO of a fast growing, multi concept hospitality group. This is not a traditional assistant role, this is a strategic partner position for someone who thrives in high performance environments, anticipates needs before they arise, and operates with precision, discretion, and urgency.
The right candidate will act as an extension of the CEO; protecting time, driving priorities forward, and ensuring seamless execution across a dynamic and fast moving organization.
CORE RESPONSIBILITIES
Executive Support &amp; Time Mastery<ul><li>
Own and aggressively manage the CEO&rsquo;s calendar, priorities, and time allocation</li><li>
Anticipate needs, prepare materials, and ensure the CEO is always one step ahead</li><li>
Coordinate meetings, travel, and logistics with efficiency and foresight</li></ul>
Operational Coordination<ul><li>
Serve as a central point of communication across leadership teams</li><li>
Track key initiatives, deadlines, and follow-through across departments</li><li>
Ensure alignment and accountability on high-priority projects</li></ul>
Communication &amp; Representation<ul><li>
Draft, edit, and manage high-level communications on behalf of the CEO</li><li>
Act as a gatekeeper and liaison with internal and external stakeholders</li><li>
Uphold the voice, tone, and standards of the organization in all interactions</li></ul>
Project Management<ul><li>
Lead and support special projects from concept to execution</li><li>
Create structure, timelines, and systems to ensure completion</li><li>
Drive momentum and follow-through at a high level</li></ul>
Confidentiality &amp; Discretion<ul><li>
Handle sensitive information with the highest level of professionalism</li><li>
Maintain absolute confidentiality in all aspects of the role</li></ul>
Who You Are:<ul><li>
Exceptionally organized with elite attention to detail</li><li>
Proactive, not reactive. You see around corners</li><li>
Calm under pressure, thrives in fast-paced environments</li><li>
Strong communicator: clear, concise, and confident</li><li>
High ownership mindset. Nothing falls through the cracks</li><li>
Emotionally intelligent and highly trustworthy</li><li>
Able to balance strategic thinking with tactical execution</li><li>
Can handle feedback</li><li>
Self assured and not looking for external validation</li></ul>
What This Role Offers:<ul><li>
Direct exposure to building and operating a high performing hospitality group</li><li>
A front row seat to leadership, decision making, and growth</li><li>
The opportunity to grow into broader operational or leadership roles over time</li></ul>
Requirements:

Experience &amp; Qualifications:<ul><li>
3+ years supporting a CEO, founder, or senior executive (hospitality or high growth environments preferred)</li><li>
Proven ability to manage complex schedules and multiple priorities</li><li>
Strong writing and communication skills</li><li>
Proficiency in modern business tools (Google Suite, project management platforms, AI, Canva, etc.)</li></ul>
Physical Requirements:<ul><li>
Sustain extended periods of focused computer work, including scheduling, writing, and managing multiple digital systems simultaneously.</li><li>
Transition quickly between tasks, priorities, and communication channels in a fast-paced, high-demand environment.</li><li>
Move throughout office spaces, restaurant locations, and offsite meetings as needed to support the CEO and business operations.</li><li>
Lift, carry, and transport materials such as documents, packages, or supplies up to 25 pounds on an occasional basis.</li><li>
Maintain clear and effective communication in person, over the phone, and via video conferencing platforms throughout the workday.</li><li>
Support local travel demands tied to meetings, site visits, and operational priorities, including consistent ability to drive, maintain a valid driver&rsquo;s license, and ensure reliable transportation.</li></ul></div>

Executive Assistant to CEO

Hopes Door

<div>Executive Assistant to CEO
FLSA Status: Exempt / Full-Time
Hope's Door New Beginning Center is seeking an Executive Coordinator to the CEO to support the CEO by creating structure, managing priorities, and ensuring that key initiatives, meetings, and communications move forward consistently. This role serves as a critical partner in day-to-day operations-helping the organization run more smoothly and effectively. 
This is a unique opportunity for someone who wants a front-row seat to nonprofit leadership, including exposure to board engagement, community partnerships, and major organizational initiatives.
Direct Report:Chief Executive Officer
LOCATION: GarlandPlano Offices | Hybrid with in-person community engagement
SCHEDULE:Flexible scheduling, to include regular business hours, as well as some evenings and weekends as needed.
Hope's Door New Beginning Center (HDNBC) is a non-profit agency providing a continuum of care for individuals who are victims of domestic abuse. HDNBC provides safety, healing, advocacy, and prevention. Find out more here: www.hdnbc.org
Major Responsibilities: 
Executive SupportPriority Management<ul><li>
Manage CEO calendar with a focus on priorities and time protection</li><li>
Draft and respond to emails on behalf of the CEO, as appropriate</li><li>
Help filter requests and flag what requires CEO attention</li></ul>
MeetingFollow-Through Management<ul><li>
Prepare agendas, materials, and notes for key meetings</li><li>
Track action items and follow up with team members to ensure completion</li><li>
Keep projects and conversations moving forward after meetings</li></ul>
BoardLeadership Support<ul><li>
Coordinate board and committee meetings, including scheduling and materials</li><li>
Compile board packets, dashboards, and presentations</li><li>
Support CEO with meeting preparation (talking points, summaries)</li></ul>
Project Coordination<ul><li>
Track progress on key initiatives (events, capital campaign planning, etc.)</li><li>
Maintain simple systems to monitor deadlines and responsibilities</li><li>
Provide consistent follow-up to keep priorities on track</li></ul>
AdministrativeOperational Support<ul><li>
Coordinate logistics for meetings, events, and travel</li><li>
Maintain organized systems for files, contacts, and internal workflows</li><li>
Assist with light tracking of donor or stakeholder follow-up</li></ul>
Qualifications and Experience:
Required Qualifications:<ul><li>
2&ndash;4 years of administrative, executive support, or project coordination experience</li><li>
Strong organizational and time management skills</li><li>
Excellent written and verbal communication</li><li>
Comfortable managing multiple priorities in a fast-paced environment</li><li>
High level of professionalism, discretion, and follow-through</li><li>
Willingness to follow up and help keep others accountable in a supportive way.</li></ul>
Required Qualifications:
Additional:<ul><li>
Ability to communicate effectively, both orally and written.</li><li>
Ability to work as a team member.</li><li>
Ability to be on-time and maintain a regular, consistent schedule.</li><li>
Ability to work independently, set goals and accomplish with a sense of urgency.</li><li>
Ability to maintain client confidentiality and agency confidentiality.</li><li>
Ability to follow proper safety protocols and agency policies to ensure safety and well-being of the adult/child(ren) clients.</li><li>
Physical Requirements: Duties are usually performed seated with occasional periods of standing or walking. Limited physical effort is required associated with lifting and carrying objects (less than 25 lbs.).</li></ul>
Working Conditions:<ul><li>Work must be performed in the agency office and/or via Telework options as necessary.</li><li>The above statements are intended to describe the general nature and level of work performed by personnel assigned to this classification and are not necessarily an exhaustive list of all responsibilities, duties, and skills required.</li></ul></div>

CPCD

<div>Description: Executive Assistant to CEO 
Give children a head start! 
This position is set to begin as soon as possible 
Work Scheduled for 40 Hours a Week 
Job Description:
The Executive Assistant to the President/CEO provides high-level administrative and operational support to ensure the efficient functioning of the Executive Office. This role serves as a key liaison between the CEO and internal and external stakeholders, including the Board of Directors, Policy Council, leadership team, and community partners.
The Executive Assistant manages executive communications, coordinates governance activities, and supports organizational initiatives, including board relations and strategic projects. This position requires a high degree of professionalism, discretion, independent judgment, and strong organizational and communication skills.
Pay Scale:
 $2,442.30/ per pay period (Bi-weekly)
About CPCD:
At CPCD, we provide more than 1,100 children living in poverty, or who are challenged by special circumstances, with an early childhood education through Head Start, Early Head Start, and the Universal Preschool Program. Our additional health, dental, and family support services ensure that children enrolled in our programs are ready to succeed in school and life. Join our team and help us make a difference in the lives of children and families in our community.
Additional Benefits for Eligible Employees (25+ hours per week):
CPCD offers paid vacation time, paid sick time, and paid holidays/Breaks.<ul><li>Paid Holidays include Memorial Day, Independence Day, Juneteenth, Presidents Day, Martin Luther King Jr. Day</li><li>Paid Breaks include 1-week for Spring Break (March), 1-week for Fall Break (November), and 2- weeks for Winter Break (end of December/beginning of January).</li></ul>
Eligible employees receive a competitive benefits package including<ul><li>Access to medical, dental, and vision insurance, flexible spending accounts, Aflac supplemental insurance, and voluntary life insurance. CPCD also pays for Basic Life, Long Term Disability, and AD&amp;D insurance at no cost to you.</li><li>Our 401(k) program offers traditional and Roth enrollment options with automatic enrollment in our profit-sharing after 1-year of employment.</li></ul>
Tuition Assistance is available after 60 days of employment<ul><li>$4,000 per year for Early Childhood Education Associates/Bachelor&rsquo;s Degrees.</li><li>$2,500 per year for other degrees related to employment at CPCD.</li></ul>
Employee Wellbeing<ul><li>Employee Assistance Program provides 6 FREE sessions with a counselor or therapist per year</li><li>Full well-being program to encourage and promote your well-being in the workplace, including 2 hours of paid time per month for wellness activities.</li></ul>
Please Note: The successful completion of a post-offer, pre-employment physical examination, TB screen, back-ground screen and drug test (including marijuana) is required.EOE Requirements:

Required:<ul><li>Bachelor&rsquo;s Degree in business, English, communication or a related field.</li><li>Minimum of three (3) years of successful work experience in a comparable position.</li><li>Strong organizational skills with attention to detail, ability to multi-task, self-motivated, works independently, completes projects and meets deadlines.</li><li>Critical thinking and problem solving skills.</li><li>Strong verbal and written communication skills, ability to work under pressure and produce accurate outcomes. Excellent grammar, writing, editing and proofreading skills. Experience in taking minutes of meetings.</li><li>Good interpersonal skills to effectively relate with the public and staff personally and on the telephone.</li><li>Must have knowledge and practical skills of a variety of computer software applications in word processing, spreadsheets, database and presentation software (e.g. MS Word, Excel, Access, PowerPoint, Publisher, etc.).</li><li>Type 50+ wpm. Skills to operate general office equipment and machines. Must be able to maintain the confidentiality of information, demonstrating appropriate judgment and discretion.</li><li>Successful completion of a pre-employment physical examination, TB test, drug test (including marijuana), and background check in accordance with the Office of Head Start Performance Standards and Childcare Licensing. (Physical examination and TB test thereafter as required).</li><li>Must have access to reliable transportation and if using a personal vehicle must maintain minimum liability insurance as determined by the State of Colorado.</li></ul>
Preferred:<ul><li>Bachelor&rsquo;s Degree in Business Administration.</li><li>Experience as an Executive Assistant.</li></ul>
Equal Opportunity Employer
CPCD is committed to fostering an inclusive workforce and is proud to be an equal-opportunity employer. We consider all qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class.</div>

Savers | Value Village

<div>
 
 
 Job Title: Executive Assistant to CEO
 
 
 
 
 Pay Range: $101,272 - $151,907
 
 
 
 
 
 
 
 Who we are:
 
 
 
 As one of the largest for-profit thrift operators in the United States, Canada and Australia for value priced pre-owned clothing, accessories and household goods, our mission is to champion reuse and inspire a future where secondhand is second nature. We supply our stores with gently-used, one-of-a-kind items that have been donated by the community to local nonprofit organizations. We purchase these items directly from our nonprofit partners, redirecting billions of pounds of used items away from landfills and on to our store racks and shelves for reuse, and providing our partners with valuable funding for their community-based programs and services. You&rsquo;ll often hear us say that we are &ldquo;Thrift Proud.&rdquo; It&rsquo;s the millions of loyal customers who visit our 300+ stores and our more than 22,000 team members that make it possible. Learn more about the Savers&reg; family of thrift stores, our impact, and the #ThriftProud movement at savers.com.
 
 
 
 
 
 
 Our brands are Savers (in the U.S.), 2nd Ave (in the U.S.), Value Village (in the U.S. and Canada), Unique (in the U.S.), Village des Valeurs (in Quebec) and Savers Australia.
 
 
 
 
 
 
 
 What you can expect:
 
 
 <ul>
 <li>
 The opportunity to celebrate uniqueness. We are made up of people from many different backgrounds, experiences, and perspectives, all with something special to contribute.
 </li>
 <li>
 To work in a purpose-driven company, with a business model that people love for our impact on both the planet and local communities.
 </li>
 <li>
 An investment in the career path interests of our people. With our aggressive store expansion plans, we recognize the importance of the continued growth and development of our team members.
 </li>
 </ul>
 
 
 
 
 
 What you get:
 
 
 
 Comprehensive onboarding and training from day one. In-house expertise! Our training department / Savers University develops and delivers robust training to every team member across our organization &mdash; from new hires to senior executives. We develop around 90% of our training internally, and partner with a variety of renowned providers to supplement our offerings.
 
 
 
 
 
 
 What you&rsquo;ll be working on:
 
 
 
 
 
 
 
 Executive Assistant to the CEO, CFO and VP Investor Relations &amp; Treasury will be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office. This role handles details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment. S/he will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources and organize and maintain administrative processes. In addition, this role will be responsible for coordinating and preparing Board of Directors presentations and packets and must be able to work with and bring together cross-functional coordination between programs and departments. The ideal candidate will be dynamic, high-energy, organized, and able to support cross-functional coordination in a fast-paced environment and must possess excellent business and professional judgment. This position reports to the Chief Executive Officer.
 
 
 
 
 
 
 
 What you have:
 
 
 
 
 Essential Job Functions:
 
 
 
 
 
 <ul>
 <li>
 Manage external contacts for CEO, CFO, and VP Investor Relations &amp; Treasury (&ldquo;executives&rsquo;), proactively understanding who they are, which are priority contacts and keeping track of periodic communication needed for priority contacts.
 </li>
 <li>
 Anticipate the executives&rsquo; needs and proactively bring together appropriate people and resources to support the executive in addressing issues.
 </li>
 <li>
 Assist other Executive leaders in global communications and assist and/or lead projects that are needed for the organization.
 </li>
 <li>
 Manage the daily schedule of executives, ensuring that s/he knows his schedule 24 hours in advance and keeping appointments and meetings on time or changing schedules when necessary.
 </li>
 <li>
 Develop and maintain a system that alerts to upcoming deadlines on incoming requests or events.
 </li>
 <li>
 Manage executives&rsquo; travel arrangements and proactively coordinate the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas and necessary contacts, country information, marketing materials, and other necessary preparations, processing expense reports and reconciling corporate credit card.
 </li>
 <li>
 Act as the lead in preparation for quarterly Board Meetings, including tracking, monitoring and following the progress of open action items, drafting the agenda, setting the timetable and owners for board material preparation, producing a final draft of the Board Book, and producing accurate Board minutes at each meeting.
 </li>
 <li>
 Manage effective contacts and relationships with Board Members, including arranging board member travel, expense reimbursements, and board meeting logistics, and acting as a first point of contact for Board Member queries.
 </li>
 <li>
 Serve as a primary point of contact for the investment community and other members of the public, addressing related information requests directly or ensuring appropriate follow-up by executives or other members of management based on the circumstances.
 </li>
 <li>
 Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols.
 </li>
 <li>
 Supports other Executive Assistant as needed with oversight of office standards and procedures and the planning and coordination of corporate events
 </li>
 <li>
 Supports office wide communication of important information and benefits affecting team members through utilization of internal communication protocols
 </li>
 <li>
 Other duties and projects as assigned
 </li>
 </ul>
 
 
 
 
 
 
 Required Knowledge, Skills, and Abilities:
 
 
 <ul>
 <li>
 Strong attention to detail with highly effective and efficient organizational skills required.
 </li>
 <li>
 Ability to set priorities, meet deadlines and multi-task
 </li>
 <li>
 Polished, professional demeanor and the ability to defuse emotional situations in a calm manner.
 </li>
 <li>
 Strong interpersonal skills and sound professional business judgment.
 </li>
 <li>
 Proven ability to work with people at all levels within an organization.
 </li>
 <li>
 Proven ability to work independently to achieve accomplishments.
 </li>
 <li>
 Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment.
 </li>
 <li>
 Strong organizational skills and communication skills &ndash; both verbal and in writing
 </li>
 <li>
 Must maintain confidentiality of all information. Demonstrated skills in detail orientation, diplomacy and maintaining high degrees of accuracy
 </li>
 <li>
 Demonstrated ability to compile, prepare and report data in formats and via reports
 </li>
 <li>
 Demonstrated ability to problem solve and recommend solutions
 </li>
 <li>
 Must have ability to be flexible and creative
 </li>
 <li>
 Must be a team player and be able to work within the Savers culture
 </li>
 <li>
 Demonstrated knowledge of Microsoft Office, including Word, Excel, PowerPoint, Access, Outlook, and Visio
 </li>
 <li>
 Ability to provide afterhours support.
 </li>
 </ul>
 
 
 Minimum Required Education, Training and Experience:
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience.
 </li>
 <li>
 Minimum 8+ years or equivalent work-related experience
 </li>
 <li>
 Supporting CEO and CFO level Executives and experience preferred
 </li>
 <li>
 Demonstrated ability to handle confidential information professionally and appropriately.
 </li>
 <li>
 Highly proficient in the following software programs: Word/Excel/PowerPoint, Acrobat, databases.
 </li>
 <li>
 Extensive experience in administrative preparation of board presentations.
 </li>
 <li>
 Excellent written and verbal communication skills for internal and external communications, written and oral.
 </li>
 </ul>
 
 
 
 
 
 Physical Requirements:
 
 
 
 
 
 <ul>
 <li>
 Ability to lift and carry up to 25 lbs.
 </li>
 <li>
 Ability to express or exchange ideas by means of the spoken word.
 </li>
 <li>
 Ability to receive detailed information through verbal communication, and to make the discriminations in sound.
 </li>
 <li>
 Ability to receive detailed information visually through written communication (both physical and electronic).
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 Savers Benefits
 
 
 
 Geographic &amp; job eligibility rules may apply
 
 
 
 
 
 
 Healthcare Plans
 
 
 <ul>
 <li>
 Comprehensive coverage (medical/dental/vision) at a reasonable cost
 </li>
 <li>
 Specialized health and wellness programs (quit smoking, counseling, diabetes management, chronic joint pain)
 </li>
 </ul>
 
 
 
 
 
 Paid Time Off
 
 
 <ul>
 <li>
 Sick Pay
 </li>
 <li>
 Vacation Pay - Approximately 2 weeks
 </li>
 <li>
 6 paid holidays plus 1 to 2 additional floating holidays
 </li>
 </ul>
 
 
 
 
 
 Team member discounts
 
 
 <ul>
 <li>
 Up to 50% off store merchandise
 </li>
 </ul>
 
 
 
 
 
 Flexible spending accounts
 
 
 <ul>
 <li>
 Use pre-tax dollars for eligible health and day care expenses
 </li>
 </ul>
 
 
 
 
 
 Employee Assistance Program (EAP)
 
 
 <ul>
 <li>
 A whole suite of free tools and resources to manage life&rsquo;s challenges and maintain a healthy work-life balance
 </li>
 </ul>
 
 
 
 
 
 Retirement Plan
 
 
 <ul>
 <li>
 A 401k plan with generous company matching contributions to assist you in saving for a secure financial future.
 </li>
 </ul>
 
 
 
 
 
 Life insurance
 
 
 <ul>
 <li>
 Company provided peace of mind and the option to purchase a supplemental plan
 </li>
 </ul>
 
 
 
 
 
 Additional Benefits
 
 
 <ul>
 <li>
 Annual Bonus
 </li>
 <li>
 Performance Merit Increases
 </li>
 <li>
 Disability Insurance
 </li>
 <li>
 Parental Leave
 
 
 </li>
 </ul>
 
 
 
 
 
 
 We&rsquo;re an equal opportunity employer.
 
 
 
 All team members and job applicants will be treated fairly, without regard to race, color, religion, sex, national origin, age, physical or mental disability, sexual orientation, marital status, military or veteran status, gender or gender identity or any other factor protected by law.
 
 
 
 
 
 
 Accessibility support statement
 
 
 
 We&rsquo;re committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability, please contact us at:
 
 (800) 259-0004
 
 
 
 
 
 
 
 
 Candidate AI usage policy
 
 
 
 Savers Value Village celebrates the uniqueness of our team members. As we get to know you through the interview process, we want to learn about what makes you one of a kind, including your authentic voice, thoughts, and honest answers to interview questions. For this reason, we ask that you do not use AI to develop responses or aid you in any way during interviews or technical assessments.
 
 
 
 
 
 
 FLSA:
 
 Exempt
 
 
 
 Travel:
 
 Less than 5%
 
 
 
 Work Type/Location:
 
 SSC Bellevue, WA (4 days in office, 1 remote)
 
 
 
 
 
 
 Savers is an E-Verify employer
 
</div>

C-SUITE ASSISTANTS

<div>
 
 
 Hybrid Executive Assistant to CEO/Office Manager, Atlanta, GA
 
 
 
 
 
 
 A global company is looking for an Executive Assistant to support the CEO and assist with managing the office. The current EA has been in the role for 4 years. The role is hybrid: 4 days in-office, 1 day remote and the EA will have their own office.
 
 
 
 
 
 
 About the Job:
 
 
 <ul>
 <li>
 Serve as a liaison to the board of directors/owners and senior management teams
 </li>
 <li>
 Organize and coordinate executive outreach and external relations efforts
 </li>
 <li>
 Be the primary point of contact on all matters pertaining to the Chief Executive Officer
 </li>
 <li>
 Manage an active calendar of appointments
 </li>
 <li>
 Process expense reports
 </li>
 <li>
 Compose and prepare correspondence that is sometimes confidential
 </li>
 <li>
 Arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings
 </li>
 <li>
 Work independently on projects, from conception to completion
 </li>
 <li>
 Manage presentations and gather information as necessary
 </li>
 <li>
 Assist with planning corporate events
 </li>
 <li>
 Supervise direct reports to ensure effective oversight and management of the office
 </li>
 <li>
 Travel to conventions and Board meetings 4 times a year.
 </li>
 <li>
 Coordinate and prioritize meetings for the CEO
 </li>
 <li>
 Run meetings and keep them on track and aligned with the agenda
 </li>
 <li>
 Create the agenda for senior leadership meetings
 </li>
 <li>
 Vet and prioritize the CEO&rsquo;s emails
 </li>
 <li>
 Follow up with the executive team on projects and deadlines
 </li>
 <li>
 Some off-hour availability required
 </li>
 </ul>
 
 
 
 
 
 About You:
 
 
 <ul>
 <li>
 Minimum of 5-10 years of experience supporting a C-Level executive
 </li>
 <li>
 BA/BS from a college or university a plus
 </li>
 <li>
 Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), Adobe Acrobat, and Social Media web platforms
 </li>
 <li>
 Strong communication skills: written and verbal
 </li>
 <li>
 Strategic thinker
 </li>
 <li>
 Understand the importance of confidentiality and trust when supporting a CEO
 </li>
 <li>
 Dynamic and proactive comfortable in a fast-paced environment.
 </li>
 <li>
 Polished, professional demeanor and the gravitas to interact with high-level executives
 </li>
 <li>
 Outstanding communication skills
 </li>
 </ul>
 
 
 
 
 
 Benefits and Perks:
 
 
 
 Salary, Bonus, Benefits (medical, dental vision), 401K (Safe Harbor) , Cell phone reimbursement, Paid Vacation
 
 
 
 
 
 
 Hours:
 
 
 
 8:30 AM-5:30 PM
 
</div>

Hybrid Executive Assistant to CEO

CitiStaffing

<div>
 
 
 Executive Assistant to CEO - $120k-$150k
 
 
 
 
 
 
 
 Global technology firm is looking for an Executive Assistant to support Founder/CEO as a right-hand administrative and operational support person. Position will enable the assistant to act as a strategic partner and trusted operator, while keeping office operations moving in a fast-paced environment.
 
 
 
 
 
 
 Responsibilities Include:
 
 
 <ul>
 <li>
 Serve as a right-hand partner to CEO performing both EA and PA duties as needed
 </li>
 <li>
 Manage complex scheduling and calendar coordination across multiple time zones
 </li>
 <li>
 Arrange extensive global travel including air, ground transportation, dining reservation, hotels with different time zones, visas, etc.
 </li>
 <li>
 Prepare for high-stakes meetings: create agendas, materials, briefs, and follow-ups
 </li>
 <li>
 Handle sensitive information with discretion and professionalism; maintain absolute confidentiality
 </li>
 <li>
 Partner with internal leaders and external partners to support initiatives, troubleshoot blockers, and move projects forward
 </li>
 <li>
 Build and refine scalable administrative processes that keep our executive function running like a well-oiled machine
 </li>
 <li>
 Assist with office operations support including vendor management, supplies, invoicing, and some HR-related tasks
 </li>
 <li>
 Moderate Personal Assistant work as needed
 </li>
 </ul>
 
 
 
 
 
 Requirements Include:
 
 
 <ul>
 <li>
 8+ years of experience in administrative support to senior leadership including C-Suite, Founders, and executives
 </li>
 <li>
 Prior experience in tech firms and/or startup environments is a BIG plus; must be able to work at a fast-paced with an entrepreneurial mindset
 </li>
 <li>
 College graduates strongly preferred
 </li>
 <li>
 Previous work with business operations and light office management would be an asset
 </li>
 <li>
 Highly organized and detail-oriented, must have a keen sense of discretion
 </li>
 <li>
 An exceptional communicator with strong emotional intelligence and sound judgment
 </li>
 </ul>
 
 
</div>

Executive Assistant to CEO - $120k-$150k

Mechano Elevator (Private) Limited

About the RoleWe are looking for a highly organized, proactive, and driven Executive Assistant to the CEO who will work closely with senior leadership and play a critical role in managing daily operations, communication, and execution.This role is ideal for someone who wants direct exposure to business strategy, operations, and decision making, and is looking to grow into a managerial position over time.Key Responsibilities1. Executive Support<ul><li>Manage CEO&rsquo;s calendar, meetings, and daily schedule</li><li>Coordinate internal and external meetings, including client visits</li><li>Prepare meeting briefs, notes, and follow-ups</li><li>Draft emails, messages, and communications on behalf of the CEO</li></ul>2. Coordination, Workflow Management and Administrative support<ul><li>Act as a communication bridge between CEO and different departments</li><li>Coordinate with field teams, office staff, and external stakeholders</li><li>Ensure smooth information flow across departments</li><li>Track all ongoing tasks, projects, and priorities</li><li>Ensure timely follow-ups with internal teams (Operations, Sales, etc.)</li><li>Maintain a daily task tracker and provide status updates</li><li>Identify delays or bottlenecks and escalate when needed</li><li>Assist in recruitment processes (job postings, CV screening, interview scheduling)</li><li>Maintain hiring pipeline and candidate communication</li><li>Support onboarding of new employees</li></ul>3. Reporting &amp; Documentation<ul><li>Compile daily, weekly, and monthly reports</li><li>Organize and maintain important documents and records</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Assist in building and implementing internal systems and processes (High Priority)</li></ul>Requirements<ul><li>Minimum Bachelor&rsquo;s degree (BBA, Management, Supply Chain or related field preferred)</li><li>Minimum 1&ndash;2 years of experience.</li><li>Strong organizational and time management skills</li><li>Excellent verbal and written communication skills</li><li>Proactive mindset with high ownership and accountability</li><li>Ability to multitask and work in a fast-paced environment</li></ul>Benefits:<ul><li>Market Competitive Salary</li><li>Bonus</li><li>Paid Leaves</li><li>Medical Leaves</li><li>Fuel Allowance</li></ul>Office LocationBlossom Trade Center, Block 1, Gulistan-e-Jauhar, KarachiPay: From Rs45,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Personal Assistant / Executive Assistant / Assistant Manager: 1 year (Required)</li></ul>Work Location: In person

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Executive Assistant to CEO - $120k-$150k

Executive Assistant to CEO