executive assistant to ceo

M I R A CONSTRUCTION L.L.C

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 We are looking for an
 
 Executive Assistant to CEO
 
 who will serve as a trusted right hand to the executive, providing full 1:1 support in both business and personal matters.
 
 
 In this role, you will work directly with the CEO, helping manage priorities, protect time, and ensure smooth execution of daily tasks. This is a high-impact position requiring strong organisation, discretion, and the ability to anticipate needs before they arise.
 
 
 
 Responsibilities
 
 
 
 
 Executive Support (1:1)
 
 
 
 <ul>
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 Manage the CEO's calendar, priorities, and daily schedule
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 Act as a gatekeeper, protecting focus and time
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 Ensure follow-ups and task execution across key areas
 
 
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 </ul>
 
 Travel &amp; Lifestyle Management
 
 
 
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 Organise business and personal travel end-to-end
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 Book flights, hotels, transfers, and prepare itineraries
 
 
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 </ul>
 
 Communication
 
 
 
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 Handle correspondence on behalf of the CEO (EN/RU)
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 Coordinate with internal teams and external partners
 
 
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 </ul>
 
 Meetings &amp; Coordination
 
 
 
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 Schedule and prepare meetings
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 Take notes, track action points, and ensure follow-through
 
 
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 </ul>
 
 Personal Assistance
 
 
 
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 Support with personal tasks and day-to-day matters in Dubai when needed
 
 
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 </ul>
 
 Requirements
 
 
 
 <ul>
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 2+ years of experience supporting senior executives (CEO / Founder / C-level)
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 Strong organisational and time-management skills
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 Excellent communication skills (written &amp; verbal)
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 High level of discretion, confidentiality, and emotional intelligence
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 Proactive, detail-oriented, and able to work independently
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 Ability to operate in a fast-paced, high-responsibility environment
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 Tech-savvy (Google Workspace, task managers like ClickUp, etc.)
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 Fluent English (C1+)
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 Fluent Russian (C1+)
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 Based in Dubai or ready to relocate
 
 
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 </ul>
 
 Benefits
 
 
 
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 Competitive salary
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 Full processing of the employment visa in the UAE
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 Medical insurance
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 Direct exposure to top-level decision-making
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 </ul>
</div>

Executive Assistant to CEO

VIRIO

<div><h1 class="jobSectionHeader">Executive Assistant to CEO</h1>
Location: San Francisco (in-person, in-office, full-time ONLY) 
Compensation: $145K&ndash;$200K total annual compensation<h2 class="jobSectionHeader">
About Virio</h2>
Virio is building the next-generation B2B GTM stack - an AI-powered content engine that turns executive thought leadership into pipeline at scale. We help the fastest-growing B2B companies go to market through executive-led content that drives revenue, not vanity metrics.
We're backed by investors and operators from LinkedIn, YouTube, HubSpot, Rippling, and Google. We've built a repeatable system for turning founder-led content into meetings, pipeline, and brand power. We are building GTM infrastructure that behaves like a high-output operator, combining strategy, execution, and systems thinking.
Having added $1M in ARR within the last 30 days, our recruiting team is moving quickly to hire the talent we need to continue our momentum. We are now looking for an Executive Assistant to support our founders and executive team as we scale.<h2 class="jobSectionHeader">
What You'll Do</h2><ul><li>
Own the founders' calendars, inboxes, and communications - triaging, drafting, and following up on their behalf</li><li>
Run meeting logistics end to end - agendas, briefings, and follow-ups for internal and external calls</li><li>
Support the sales process - coordinating outreach, follow-ups, and client communications</li><li>
Handle travel, event, and off-site logistics</li><li>
Manage office operations - keeping the workspace stocked, organized, and running smoothly</li><li>
Own cross-functional task tracking and keep internal projects moving</li><li>
Build systems that eliminate recurring friction and reduce founder overhead</li></ul><h2 class="jobSectionHeader">
What Makes You a Great Fit</h2><ul><li>
1-3 years of EA experience - You've held an Executive Assistant or closely related role and know what it takes to support high-output leaders effectively</li><li>
Startup experience - You've worked in fast-moving, early-stage environments where context switches constantly and priorities shift overnight</li><li>
Exec support background - You've supported a founder, C-suite executive, or senior leader directly - ideally in a startup or high-growth tech company</li><li>
Communication excellence - You write sharp, professional emails and can represent a founder's voice accurately and confidently</li><li>
Sales awareness - You understand the rhythm of a sales process and can support outreach, follow-up, and pipeline coordination without hand-holding</li><li>
Systems mindset - You don't just complete tasks - you build repeatable systems so the same problem never happens twice</li><li>
Operational fluency - Comfortable with tools like Notion, HubSpot, Google Workspace, Slack, and other modern ops and productivity stacks</li><li>
Impeccable judgment - You know when to act independently and when to escalate; discretion is non-negotiable</li></ul><h2 class="jobSectionHeader">
Traits That Thrive at Virio</h2><ul><li>
High agency &amp; ownership - Takes initiative without waiting for detailed instructions; follows through to completion without reminders</li><li>
Anticipatory thinking - Sees around corners and solves problems before they surface</li><li>
Calm under pressure - Stays composed, precise, and reliable when pace is high and stakes are real</li><li>
Direct, low-ego communication - Values clarity, speed, and candor over politics or optics</li><li>
Obsessive about quality - Every email, agenda, and output reflects on the founders - you hold yourself to that standard</li></ul><h2 class="jobSectionHeader">
Benefits</h2><ul><li>
Competitive total compensation aligned to experience and impact</li><li>
Medical, dental, and vision insurance</li><li>
401(k) plan</li><li>
All working meals covered</li><li>
Relocation support for San Francisco</li><li>
Direct access to founders and leadership from day one</li><li>
High ownership, high trust, and fast career progression</li><li>
In-person culture with deep commitment to excellence</li></ul>
This is a full-time, on-site role based in San Francisco. We do not offer hybrid or remote positions.
Compensation Range: $145K - $200K</div>

Excel Financial Consultants

Job Title: Office Manager / Executive Assistant to CEOLocation: North Richland Hills, TXJob Type: Full TimeWe are seeking a highly organized and dependable Office Manager / Executive Assistant to the CEO for a growing cable and wire harness manufacturing company. This role is responsible for keeping the office running efficiently while supporting the CEO with administrative and operational tasks.Responsibilities&middot; Manage daily office operations and administrative functions&middot; Provide administrative support directly to the CEO&middot; Coordinate communication between management, office staff, and production&middot; Manage purchase orders, invoices, and company records&middot; Manage accounts payable/receivable and general bookkeeping with QuickBooks Enterprise&middot; Track schedules, internal reports, and operational documentation&middot; Maintain organized files, vendor records, and office systemsQualifications&middot; 5+ years experience in office management, executive assistant, or administrative roles&middot; Strong organizational and multitasking skills&middot; Ability to manage multiple priorities and keep systems running smoothly&middot; Proficiency with Microsoft Office (Excel, Word, Outlook)&middot; Excellent communication and problem-solving abilities&middot; High attention to detail and accountability&middot; Manufacturing or industrial environment experience preferredWhy This Role MattersOur office manager plays a central role in keeping the company running smoothly. The right person will become a trusted operational partner to leadership and a key part of our continued growth.What We Offer&middot; Competitive pay based on experience&middot; Stable and growing manufacturing company&middot; Opportunity to work closely with company leadershipEmail resumes and references to jeff@excelfinancialconsultants.com.Pay: $40,000.00 - $55,000.00 per yearWork Location: In person

Office Manager / Executive Assistant to CEO

HYM Investment Group

We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be detail-oriented, discreet, and capable of managing multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Manage CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Prepare reports, presentations, and business correspondence</li><li>Handle confidential information with professionalism and discretion</li><li>Coordinate internal and external communications on behalf of the CEO</li><li>Organize meetings, prepare agendas, and record minutes</li><li>Follow up on action points and ensure timely completion of tasks</li><li>Liaise with senior management, clients, and external partners</li><li>Assist in preparing business proposals, contracts, and documentation</li><li>Maintain organized filing systems (digital and physical)</li><li>Support special projects and strategic initiatives as assigned</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Proven experience as an Executive Assistant or similar role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)</li><li>Ability to multitask and prioritize effectively</li><li>High level of integrity and confidentiality</li><li>Professional appearance and positive attitude</li></ul>Job Types: Full-time, PermanentPay: Up to AED5,000.00 per month

SpatialLabs Pvt Ltd

About us:We are a young software engineering company that has in its DNA a focus on Geospatial Data and Open Source. We have a number of SaaS products such as https://geobase.app We are currently growing our team. If you like our work we would love to hear from you.Job Description:We are seeking a highly organized and detail-orientedVirtual Executive Assistant to support the needs of our busy executives. The successful candidate will be responsible for managing calendars, scheduling meetings, coordinating travel, handling correspondence, and completing a variety of administrative tasks.The Virtual Executive Assistant must have excellent communication skills and be able to multitask effectively. The ability to work independently and take initiative is a must. The ideal candidate will have previous experience as an executive assistant and be proficient in Microsoft Office and Google Suite. They must also have an understanding of good IT security practices and be able to provide verifiable references.Responsibilities:<ul><li>Manage and maintain executive calendars, including scheduling meetings, appointments, and events</li><li>Coordinate travel arrangements, including flights, hotels, and ground transportation</li><li>Handle incoming and outgoing correspondence, including emails and phone calls</li><li>Perform general administrative tasks, such as creating and editing documents, conducting research, and preparing presentations</li><li>Assist with the coordination of events and meetings</li><li>Act as a gatekeeper, screening and directing incoming requests to the appropriate parties</li><li>Be a sparing partner to the CEO</li></ul>Requirements:<ul><li>3+ years of experience as an executive assistant or similar role</li><li>Proficiency in Microsoft Office and Google Suite</li><li>Excellent communication and organizational skills</li><li>Ability to work independently and take initiative</li><li>Strong attention to detail</li><li>Understanding of good IT security practices</li><li>Verifiable references</li><li>Reliable internet connection</li></ul>Nice to have:<ul><li>Experience working in an agile/software engineering company (or willing to learn)</li><li>Knowledge of scrum methodologies (or willing to learn)</li></ul>Hours:<ul><li>10AM-6PM PST</li></ul>We offer a competitive salary for the right candidate. If you have a passion for organization and are looking to join a dynamic team, please apply with your resume and cover letter.Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthAbility to commute/relocate:<ul><li>Lahore: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>How do you handle scheduling and calendar management for busy executives? Can you provide examples of how you have handled conflicting priorities or last-minute changes in the past?</li><li>Describe a time when you had to handle a difficult or irate client or customer. How did you handle the situation and what was the outcome?</li><li>How do you prioritize tasks and manage your workload in a fast-paced environment? Can you provide examples of how you have stayed organized and on top of your responsibilities in the past?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Assistant: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

ITP Media Group

<div>
 
 ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 80 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harper&rsquo;s Bazaar, Construction Week and many more.
 
 
 In this role, you will play a pivotal role in supporting the CEO's busy travel schedule, ensuring everything runs smoothly and efficiently. You will be responsible for a wide range of tasks, from managing the CEO's calendar and booking travel arrangements to handling logistics and providing on-the-ground support during trips. The core working hours for this role are during and when the CEO travels outside Dubai, UAE. Reporting to the Personal Assistant of the CEO.
 
 
 
 
 Requirements
 
 
 
 
 
 Responsibilities
 
 
 
 
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 Travel Management:
 
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 Working closely with the Personal Assistant to ensure all travel requirements are met.
 
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 Manage the CEO's travel calendar, including scheduling meetings, appointments, and events.
 
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 Book flights, hotels, and other travel arrangements, ensuring the best possible deals and itineraries.
 
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 Coordinate with airlines, hotels, and other travel providers to resolve any issues that may arise.
 
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 Logistics and Support:
 
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 Research and prepare briefing materials for the CEO on upcoming destinations and meetings.
 
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 Arrange local transportation, visas, and other necessary documentation.
 
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 Book restaurants, entertainment, and other activities for the CEO during trips.
 
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 Handle expense reports and other administrative tasks.
 
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 Communication and Relationship Building:
 
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 Maintain effective communication with the CEO and other executives.
 
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 Liaise with local contacts and business partners.
 
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 Build and maintain strong relationships with airlines, hotels, and other travel providers.
 
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 Additional Responsibilities:
 
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 Draft and proofread correspondence.
 
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 Perform other administrative duties as required
 
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 Qualifications and Skills
 
 
 
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 Excellent organizational and time management skills.
 
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 Strong communication and interpersonal skills.
 
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 Proficient in travel booking tools and software.
 
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 Attention to detail and accuracy.
 
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 Ability to work independently and take initiative.
 
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 Excellent problem-solving skills.
 
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 Experience working in a fast-paced environment.
 
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 Knowledge of international travel protocols and procedures.
 
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 Fluency in English is required, Spanish and additional languages a plus.
 
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</div>

HSJB BUSINESS CONSULTING

Key Responsibilities:<ul><li>Manage and maintain executives&rsquo; calendars, schedule meetings, and coordinate appointments</li><li>Handle emails, calls, and correspondence on behalf of the executive</li><li>Prepare reports, presentations, and documents as required</li><li>Coordinate travel arrangements, including flights, accommodation, and itineraries</li><li>Maintain confidential records and important documents</li><li>Assist in organizing meetings, conferences, and company events</li><li>Follow up on tasks and ensure timely completion of assignments</li><li>Liaise with internal teams and external stakeholders</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>2&ndash;5 years of experience as an Executive Assistant or in a similar administrative role</li><li>Strong organizational and multitasking abilities</li><li>Excellent written and verbal communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to maintain confidentiality and work under pressure</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per month

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