executive assistant to ceo

BELLA MAISON

<div>
 
 
 Executive Assistant to CEO
 
 
 
 
 
 
 Bella Maison is on a fast-paced journey to become a global home brand. We are looking for a high-energy Executive Assistant who will work directly with our CEO and support international communication, coordination and daily decision-making processes.
 
 
 This role is ideal for candidates who are early-to-mid stage in their careers and eager to grow in a dynamic, global environment. Excellent written and spoken English is essential.
 
 
 
 
 
 
 What You Will Do
 
 
 
 
 
 
 &bull; Manage all international communication on behalf of the CEO,
 
 
 &bull; Coordinate global meetings, calls and multiple time zones with precision,
 
 
 &bull; Prepare concise reports, briefs and presentations for senior-level discussions,
 
 
 &bull; Manage the CEO&rsquo;s agenda, travel plans and daily workflow in a fast-moving environment,
 
 
 &bull; Organize executive- and board-level meetings and ensure clear follow-up actions,
 
 
 &bull; Support the CEO in external relations with institutions, NGOs and global partners,
 
 
 &bull; Ensure hands-on execution and seamless flow in administrative and operational processes.
 
 
 
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 &bull; Bachelor&rsquo;s degree in an analytical field,
 
 
 &bull; Excellent command of English (written &amp; spoken),
 
 
 &bull; Experience in international communication and coordination,
 
 
 &bull; Strong organizational and communication skills,
 
 
 &bull; Comfortable working in a fast-paced, evolving environment,
 
 
 &bull; High energy, hands-on mindset and adaptability,
 
 
 &bull; Advanced MS Office skills (Excel &amp; PowerPoint),
 
 
 &bull; No travel restrictions (domestic &amp; international).
 
 
 
 
 
 
 
 
 
 Why Bella Maison?
 
 
 
 
 
 
 &bull; A front-row seat in a brand transforming into a global player
 
 
 &bull; Direct exposure to CEO-level decision making and strategic discussions
 
 
 &bull; A fast-moving, dynamic and international work environment with a steep learning curve
 
 
 &bull; The opportunity to grow quickly, take increasing responsibility and shape evolving processes
 
 
 
 
 
 
 
 
 
 This position requires high energy, flexibility and the ability to move at the same pace as a rapidly growing brand.
 
 
 
 
 
 
 
 
</div>

Executive Assistant to CEO

Gdm interiors

Job description:The Executive Assistant to the CEO involves in a variety of tasks ranging from Project follow ups, business scheduling and correspondence to personal errands. The ideal candidate should be trustworthy, flexible, detail-oriented, and thrives in a fast-paced, professional environment. We are looking for a candidate who can stay in Dubai ( areas like Silicon Oasis, Liwan, Sky courts) and is available immediately. The transportation to and from the office in Sharjah will be with the CEO.Key Responsibilities:Professional Support:<ul><li>Daily follow ups on the project status with all the stake holders.</li><li>Manage CEO&rsquo;s calendar and appointments</li><li>Manage the subcontractors.</li><li>Screen calls, emails, and correspondence; draft responses as needed</li><li>Coordinate travel arrangements, itineraries, and accommodations</li><li>Prepare documents, reports, and presentations</li><li>Liaise with internal staff, clients, and vendors on behalf of the CEO</li><li>Assist in managing confidential business information and projects</li><li>Run errands and manage household-related scheduling</li><li>Coordinate family events, reservations, and special occasions</li><li>Occasionally assist with personal travel, gift purchasing, and other tasks</li></ul>Qualifications:<ul><li>Bachelors in Civil Engineering, Architecture or any related field.</li><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Excellent organizational and time-management skills</li><li>Strong written and verbal communication skills</li><li>Proficient with Microsoft Office Suite, Google Workspace, and scheduling tools</li><li>Discretion and confidentiality are a must</li><li>Ability to multitask, prioritize, and anticipate needs</li><li>Positive, can-do attitude with a willingness to help wherever needed</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you willing to relocate to Dubai Silicon Oasis?</li><li>Are you willing to travel to and from the office with the CEO?</li></ul>

HYM Investment Group

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary to provide comprehensive administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional professionalism, strong communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily agenda.</li><li>Handle incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, draft minutes, and follow up on action items to ensure completion.</li><li>Organize and manage complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with accuracy and attention to detail.</li><li>Maintain strict confidentiality when dealing with sensitive information.</li><li>Coordinate and communicate with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs and ensure smooth daily operations.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;3 years of experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level executives.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Exceptional organizational, multitasking, and time-management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

WovV Technologies

Job Description : Executive Assistant to Founder &amp; CEOLocation: UAE Local Candidate (Remote)Experience: 1+ YearsKey Roles and Responsibilities<ul><li>Provide sophisticated calendar management for CEO</li><li>Strong verbal and written communication skills in English. Proficiency in Arabic is a Mandatory</li><li>Complete a broad variety of administrative tasks that facilitate the CEO&rsquo;s ability to effectively lead the organisation:including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports</li><li>Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately</li><li>Provides a &quot;gatekeeper&quot; and &quot;gateway&quot; role, creating win-win situations for direct access to the CEO's time and office</li><li>Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items</li><li>Maintain a high degree of confidentiality with regard to issues concerning members of staff and all stakeholders. Respond positively with tact, sensitivity and awareness to all stakeholders in relation to duties undertaken</li><li>To draft correspondence and other documentation to the CEO&rsquo;s specification</li><li>Working on a few project tracking. Should be open to take up varied tasks</li><li>Coordinating with bankers for various queries and resolutions</li></ul>Requirements:<ul><li>Proven prior experience as Executive Assistant or similar role</li><li>Mandatory - Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Email communications</li><li>Thrive in an intense, do-it-yourself, start-up environment</li><li>Ability to work well within a cross-functional team environment and diverse communities</li><li>Ability to switch gears at a moment&rsquo;s notice</li><li>Exceptional organisational skills and impeccable attention to detail</li><li>Make appropriate, informed decisions regarding priorities and available time</li><li>Able to maintain a high level of integrity and discretion in handling confidential information</li></ul>Job Type: Full-timePay: AED1,500.00 - AED3,000.00 per monthWork Location: Remote

PROPERTY SHOP INVESTMENT LLC - HQ

Personal Assistant to Executive LeadershipAbu Dhabi, UAE | Full-Time | OnsiteAs Property Shop Investments (PSI)&mdash;the UAE&rsquo;s #1 real estate company with 1,300+ professionals across 50+ nationalities&mdash;continues its ambitious global expansion, we are looking for a highly organized, proactive, and experienced Personal Assistant to support our Executive Leadership Team.This is a high-impact role within the Executive Office, ideal for a professional who thrives in a fast-paced, confidential, and results-driven environment.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, meetings, and complex travel arrangements</li><li>Prepare presentations, agendas, reports, and briefing documents</li><li>Handle confidential correspondence and official communications with discretion</li><li>Screen, prioritize, and manage communications on behalf of the Executive Office</li></ul>Operational &amp; Strategic Coordination<ul><li>Liaise with internal departments to align with leadership priorities</li><li>Prepare executive summaries, business reports, and project updates</li><li>Attend meetings when required, manage minutes, and track follow-ups</li><li>Support strategic initiatives and special leadership projects</li></ul>Travel, Events &amp; Office Coordination<ul><li>Organize domestic and international travel, visas, and logistics</li><li>Coordinate executive participation in meetings, conferences, and corporate events</li><li>Maintain organized records, databases, and executive documentation</li><li>Communicate professionally with senior stakeholders, partners, and external entities</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>4&ndash;6 years of experience supporting senior leadership as an Executive/Personal Assistant</li><li>Excellent written and verbal communication skills in English and Arabic</li><li>Strong organizational, multitasking, and time-management abilities</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>High level of professionalism, discretion, integrity, and presentation skills</li></ul>What We Offer<ul><li>Competitive, tax-free salary</li><li>Company-sponsored UAE visa and health insurance</li><li>Structured onboarding and continuous learning through PSI Academy</li><li>Direct exposure to senior leadership and strategic decision-making</li><li>Opportunity to be part of PSI&rsquo;s international and European expansion</li><li>Dynamic, collaborative, and diverse work environment</li><li>Regular team activities and corporate events</li></ul>Why Join PSI?<ul><li>Award-winning real estate leader with 13 consecutive years of excellence</li><li>Work closely with top developers including Aldar, Modon, Emaar, and Imkan</li><li>Be part of a diverse team of 1,300+ professionals from 50+ nationalities</li><li>Live and work in Abu Dhabi, one of the world&rsquo;s safest and most future-focused cities</li></ul>Apply online or share your CV at darshika.chugh@psinv.netJob Type: Full-timeApplication Question(s):<ul><li>Can you join immediately?</li><li>Are you fluent in Arabic and English?</li></ul>Experience:<ul><li>Personal Assistant: 1 year (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Preferred)</li></ul>Work Location: In person

SKM Egg Products

Job Title: Executive Assistant to Managing DirectorLocation: ErodeReports To: Managing DirectorJob Summary The Executive Assistant provides high-level administrative support to the Managing Director, ensuring seamless operations, effective time management, and confidential handling of sensitive information. This role acts as the primary point of contact for internal and external stakeholders, managing schedules, communications, and special projects in a fast-paced manufacturing/agribusiness environment. The ideal candidate is proactive, detail-oriented, and adept at prioritizing tasks to support strategic decision-making using AI-enhanced workflows.Key Responsibilities<ul><li>Manage the Managing Director's calendar, including scheduling meetings, appointments, travel arrangements (domestic and international, including Star Alliance bookings), and resolving conflicts to optimize productivity.</li><li>Prepare and edit correspondence, reports, presentations (using PowerPoint/Excel), and documents; handle confidential matters with utmost discretion, including HR policies, procurement contracts, and executive communications.</li><li>Coordinate board meetings, executive team briefings, and stakeholder engagements, including preparation of agendas, minutes, and follow-up actions.</li><li>Act as a liaison between the Managing Director, senior leadership (e.g., HR, Operations, Procurement), employees, and external partners such as suppliers, regulators, and airline loyalty program coordinators.</li><li>Oversee travel logistics, expense reporting, and visa arrangements; monitor and reconcile executive budgets using tools like Excel or Smartsheet integrated with AI automation.</li><li>Handle ad-hoc tasks, including event planning for corporate gifts, team-building activities, or regional business travel.</li></ul>Qualifications and Skills<ul><li>Bachelor's degree in Business Administration, HR, or related field (MBA preferred for analytical roles).</li><li>Minimum two years of experience using AI tools (e.g., AI scheduling assistants, chatbots for ERP/CRM integration, automation platforms like Zapier or Fireflies AI) in executive support, manufacturing, agribusiness, or corporate settings.</li><li>Excellent communication skills in English and Tamil; familiarity with corporate compliance in India (e.g. Sales analysis Report).</li><li>Strong organizational skills with ability to multitask in a high-pressure environment; demonstrated data analysis for reporting and dashboards using AI.</li></ul>Compensation and Benefits<ul><li>Salary Range: Rs. 15,000 to 20,000 per month (based on experience and performance). Other benefits like PF, ESI, LTA, Yearly Bonus and Gratuity</li><li>Additional benefits include health insurance, performance incentives, and travel perks as per company policy.</li><li>Opportunity to work in a dynamic poultry/agribusiness leader like SKM Egg Products with growth in AI-integrated operations.</li></ul>Gender: Preferrable Female living in Erode. Application Process Interested candidates should submit their resume and cover letter to hrd@skmegg.com with the subject &quot;Executive Assistant to MD - Application&quot;.Job Types: Full-time, PermanentPay: ₹15,000.00 - ₹20,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Leave encashment</li><li>Paid sick time</li><li>Provident Fund</li></ul>Work Location: In person

PROPERTY SHOP INVESTMENT

Company DescriptionProperty Shop Investment (PSI), established in 2007 and headquartered in Abu Dhabi, is the largest private real estate company in the region. Renowned for its exceptional performance and industry influence, PSI has earned top accolades such as the Al Dar Top Performing Agency awards for several years. PSI offers a broad spectrum of real estate services, including property brokerage, development consultancy, real estate marketing, and property management, designed to deliver a seamless real estate experience. With a dynamic team comprising experts from sales, leasing, marketing, and business development, PSI consistently sets industry benchmarks. The company operates from multiple locations in Abu Dhabi and Dubai, including its head office at Addax Tower, Al Reem Island.Role DescriptionThis is a full-time, on-site role located in Abu Dhabi for an Executive Assistant to the Chief Executive Officer. The Executive Assistant will provide high-level administrative support, including managing the CEO's daily schedule, composing correspondence, preparing expense reports, and supporting business needs. The role involves managing internal and external communications, scheduling meetings, organizing events, and ensuring the smooth running of the executive office operations. The ideal candidate will act as a key liaison and maintain confidentiality while supporting a dynamic and fast-paced work environment.Qualifications<ul><li>Experience in Executive Administrative Assistance and Executive Support</li><li>Proficiency in diary management and organizing the CEO's schedule</li><li>Competence in preparing and managing expense reports</li><li>Strong expertise in Administrative Assistance and managing office operations</li><li>Exceptional organizational and time management skills</li><li>Strong written and verbal communication abilities</li><li>Ability to work independently and handle sensitive information with discretion</li><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred</li></ul>Job Type: Full-time

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