Executive Assistant to CEO---Bilingual Mandarin & English Required

Job Description

We are seeking a highly organized, proactive, and reliable Executive Assistant to support our CEO, Randy, with daily business and administrative operations.

Critical Requirement:
This role requires full fluency in both Mandarin Chinese and English.

The CEO, Randy, communicates exclusively in Mandarin Chinese and does not speak English, therefore strong Mandarin communication is essential for all internal executive-level interaction. At the same time, this role requires professional English fluency for external communication, documentation, and business operations.

This is a high-responsibility position ideal for someone who is fast-moving, detail-oriented, and comfortable working across languages and multiple priorities in a dynamic environment.

esponsibilities

• Provide direct executive and administrative support to the CEO (Randy)
• Communicate daily with the CEO in Mandarin Chinese
• Handle professional English communication with clients, partners, and vendors
• Manage calendar, meetings, appointments, and travel arrangements
• Screen and prioritize emails, messages, and correspondence
• Translate and bridge communication between Mandarin and English as needed
• Prepare reports, documents, presentations, and meeting notes
• Coordinate internal and external meetings and follow-ups
• Support project tracking and ensure tasks are completed on time
• Maintain strict confidentiality and professional discretion at all times

Requirements

• Fluent in Mandarin Chinese (required)
• Fluent in English (required – professional speaking & writing level)
• Previous experience as Executive Assistant, Administrative Assistant, or Operations Assistant preferred
• Strong organizational and time management skills
• Ability to work in a fast-paced, changing environment
• Proficient in Microsoft Office / Google Workspace
• Strong attention to detail and high sense of responsibility
• Able to work independently and take initiative

Preferred Qualifications

• Experience supporting founders, executives, or senior leadership
• Background in startups, operations, or business coordination
• Experience in bilingual (English–Chinese) business communication or translation
• Strong problem-solving and multitasking abilities

Compensation & Benefits

• Competitive salary based on experience
• Direct exposure to company leadership and decision-making
• Fast-paced environment with strong growth opportunities
• Flexible and collaborative working culture

Location

Irvine, CA / Hybrid (depending on arrangement)

mportant Note

Candidates must be fully fluent in both Mandarin Chinese and English. The CEO communicates exclusively in Mandarin, while business operations require professional English communication.

Pay: $53,158.30 - $64,018.59 per year

Benefits:

• Employee discount
• Health insurance

Work Location: In person