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Executive Assistant to CEO & Executive Leadership
At Arietis Health, we recognize the vital role healthcare revenue cycle plays in maintaining the well-being of individuals and businesses alike. Our commitment is to demystify healthcare billing by empowering individuals and collaborating with premier healthcare organizations to address their executives' most pressing revenue cycle challenges. By doing so, we enable them to shift their focus towards providing exceptional patient care. Grounded in the belief of harnessing the expertise of a highly skilled team and advanced technology, we strive to cultivate a seamless patient billing experience that not only excels in efficiency but also delivers superior results. Join us in achieving our mission. We're actively seeking an Executive Assistant to CEO & Executive Leadership Team to join our fast-growing team. This is a Full-time, on-site position located in Cary, North Carolina. If you're eager to contribute to redefining the landscape of healthcare revenue cycle management and be a part of our collaborative, positive, and human-centric culture, we'd love to hear from you!
About the Position: The Executive Assistant to CEO & Executive Leadership Team provides senior‑level administrative, operational, and support to the CEO while also enabling the effectiveness of the broader executive team. This role will manage priorities across leaders, facilitating executive communication, and ensuring alignment with enterprise goals. Success in this role requires exceptional judgment, discretion, anticipation of needs, and the ability to operate with confidence in high‑visibility situations.
What You’ll Do: To excel in this role, an individual must satisfactorily perform the duties below; additional duties may be assigned. We are committed to intensive training opportunities and making reasonable accommodations to enable individuals with disabilities to perform the essential functions. Your contribution in this capacity is essential to our shared success.
Key Responsibilities:
CEO Support
- Serve as Executive Assistant to the CEO, managing her calendar, scheduling, and prioritization.
- Coordinate domestic and international travel, meeting logistics, and executive expenses
- Prepare presentations, agendas, and talking points.
- Prepare meeting minutes
- Adherence to the Code of Conduct and Corporate Compliance Program
- Perform other duties as assigned.
Executive Leadership Team (ELT) Support
- Coordinate calendars, meetings, for the Executive Leadership Team
- Coordinate travel, lodging and meals
- Organize and support client visits for North Carolina and Florida offices
- Organize and support quarterly workshops.
- Organize and support special events
- Track action items, decisions, and follow‑ups to ensure accountability and execution
Communication Management
- Manage executive communications, including emails, calls, and requests
- Draft, edit, and format executive communications and leadership correspondence
- Communicate with senior leaders, employees, and clients with professionalism and discretion
Strategic & Operational Support
- Assist with planning and execution of company‑wide initiatives, events, and communications
- Maintain highly organized records, files, and documentation related to executives
- Continuously improving administrative processes to enhance executive efficiency
Confidentiality & Judgment
- Handle sensitive, confidential, and time‑critical information with the highest level of integrity
- Exercise sound judgment, discretion, and business acumen in all interactions
What You’ll Bring:
Required Qualifications
- Bachelor’s degree or equivalent professional experience
- 7+ years of experience providing high‑level support to CEO or C‑suite executives
- Demonstrated experience supporting executive leadership teams or boards
- Advanced proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams)
- Exceptional organizational, prioritization, and problem‑solving skills
- Strong written, verbal, and interpersonal communication skills
Preferred Qualifications
- Experience in a complex, fast‑paced, professional environment
- Previous exposure to board of directors, client relations, and executive communications
- Ability to operate with minimal direction and supervision
- Background supporting professionalism.
- References to support qualifications (personal and professional)
Key Competencies
- Executive presence and professionalism
- Strategic thinking and anticipation of needs
- High attention to detail with ability to see the big picture
- Flexibility and composure under pressure
- Strong relationship‑building and collaboration skills
Working Conditions
- Full‑time position in office in Cary NC
- Requires flexibility to support executive and board schedules, including occasionally early mornings or evenings
What We Offer:
A chance to simplify revenue cycle management, together at a high-growth company! Since our founding in 2020, we’re already helping millions of patients and thousands of providers each year. We are proud to offer:
- Competitive compensation
- 401K plan with company match
- PTO with 12 additional paid holidays
- Telehealth at no cost to employees
- Health, dental, vision, and prescription drug coverage
- Group life insurance, Optional Life, Critical Illness and more.
- Training, development, and mentorship opportunities
Other:
- Our commitment to fostering a diverse and inclusive workplace is unwavering. All qualified applicants will be considered for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.
- The job description provided above is not an exhaustive list of duties and standards for the position. Incumbents are encouraged to willingly embrace additional instructions and undertake related duties as assigned by their supervisor.
- As a condition of employment, you are expected to adhere to established compliance program requirements and uphold the employee and internet codes of conduct outlined in the Employee Handbook.
- While all tasks and responsibilities listed are considered essential functions of this position, we recognize that business conditions may require reasonable accommodations for additional tasks and responsibilities.
- The work environment characteristics outlined herein represent those encountered by an employee while performing the essential functions of this job. Reasonable accommodation may be arranged to facilitate individuals with disabilities in fulfilling these essential functions.
The physical requirements outlined herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. We are dedicated to making reasonable accommodations to enable individuals with disabilities to fulfill these essential functions.
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