Executive Assistant To CEO (Import & Nafeza Experience)

We are hiring a  highly organized and professional Office Manager  to support the Managing Director; she will take charge of handling administrative as well as import-related coordination.

Key Responsibilities:

• Manage the Managing Director’s office, calendar, meetings, and travel arrangements.
• Coordinate and follow up with internal departments on management directives.
• Handle official correspondence, emails, and confidential documents.
• Follow up on import operations and communicate with international suppliers.
• Coordinate with shipping companies, customs clearance agents, and banks.
• Review and track import documents (Proforma Invoice, Commercial Invoice, Packing List, B/L).
• Prepare reports on shipment status and delivery timelines.
• Maintain organized and secure filing systems.

Job Requirements:

• Bachelor’s degree in Business Administration, Commerce, Languages, or a related field.
• 3–5+ years of experience  as an Office Manager or Executive Secretary.
• Hands-on experience in import operations  and dealing with foreign suppliers.
• Strong understanding of Egyptian customs regulations and import/export documentation processes.
• Strong knowledge of  NAFEZA & Cargo X systems .
• Very good command of  English (written & spoken) .
• Strong skills in  Microsoft Office (Outlook, Excel, Word) .
• Excellent organizational, communication, and multitasking skills.
• High level of professionalism and confidentiality.

Work Details:

• Location:  Heliopolis (4 days) & Obour City (2 days)
• Working Days:  6 days per week (Saturday to Thursday)