Executive Assistant to CEO ( Part Time)

Executive Assistant to CEO (Hybrid – Onsite & Remote)

Location: Houston, TX ( 77004)
Schedule: Monday-Friday (Onsite, 11 AM - 3 PM) Sat & Sun - As needed
Compensation: $18/ hr

About Us

We are a dynamic, fast-paced private company looking for a highly skilled Executive Assistant to the CEO. Our ideal candidate is meticulously organized, proactive, and highly adaptable, someone who can problem-solve independently while seamlessly managing multiple tasks. This is a hands-on role requiring an individual who thrives in a small-business environment, wears multiple hats, and is excited about making an impact.

Key Responsibilities Administrative & Executive Support

• Manage CEO’s calendar, schedule, and business files with exceptional attention to detail
• Coordinate meetings, appointments, and travel arrangements
• Assist with business errands and purchases for the CEO
• Maintain a structured filing system and office organization
• Oversee confidential and sensitive information with professionalism and discretion

Financial & Bookkeeping Support

• Process bill payments, invoices, and deposits using online banking
• Maintain financial records and assist with payroll processing
• Prepare financial reports as needed
• Ensure accurate record-keeping and document management

Business Operations & Customer Relations

• Answer and manage calls, emails, and social media messages
• Provide excellent customer service and maintain client relationships
• Assist with event planning and coordination
• Manage office supplies and ensure smooth daily operations
• Support HR functions, including onboarding and record-keeping

Requirements

• Minimum 2 years of experience as a personal assistant or C-suite executive assistant (preferably within a small business)
• Strong organizational and multitasking skills—must be able to juggle multiple responsibilities without missing details
• Excellent problem-solving skills—able to make independent decisions when necessary
• Highly professional with an outgoing and vibrant personality
• Strong verbal and written communication skills
• Tech-savvy with proficiency in MS Office (Word, Excel, Outlook, PowerPoint), QuickBooks, Google Suite, and cloud-based systems
• Experience with social media management and customer engagement is a plus
• Ethical, trustworthy, and maintains strict confidentiality
• Must have a clear criminal background, good credit, and excellent professional references
• Reliable transportation for occasional errands and business tasks

What We Offer

• A fast-paced and engaging work environment
• The opportunity to grow with the company and take on new challenges
• A flexible hybrid work model (some remote work allowed)
• Hands-on experience in multiple business function

Job Type: Part-time

Pay: $18.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Professional development assistance

Work Location: Hybrid remote in Houston, TX 77004