Executive Assistant to Chairman of the Board & General Manager

ESTA is seeking a highly trusted Executive Assistant to directly support the Chairman of the Board and the General Manager within an international construction and project management environment.

This role goes beyond traditional assistant duties and requires strong organization, discretion, digital agility, and the ability to manage both business and personal priorities efficiently.

Responsibilities

• Managing complex calendars, meetings, and daily priorities of senior executives
• Coordinating internal and external meetings; preparing agendas, taking notes, and tracking action items
• Organizing all domestic and international travel arrangements (flights, visas, accommodation, transfers)
• Managing emails, calls, and written correspondence with a high level of confidentiality
• Preparing documents, reports, and presentations; maintaining organized digital files
• Supporting both business and personal agendas with accuracy and discretion
• Acting as a communication bridge with key stakeholders, partners, and close contacts
• Organizing special dates, gifts, and personal arrangements
• Using AI-based tools and digital platforms to increase efficiency (calendar optimization, document drafting, summarization, reminders, workflow tracking, etc.)
• Proactively identifying improvements in daily workflows and administrative processes.

Qualifications

• University degree
• Advanced English (spoken and written) – mandatory
• Russian or Chinese is an advantage
• Proven experience as an Executive Assistant to senior management
• Strong organizational, prioritization, and problem-solving skills
• High level of discretion, trustworthiness, and emotional intelligence
• Comfortable working in a fast-paced, changing environment
• Strong digital literacy and openness to using AI-supported tools
• Flexibility in working hours
• Based in Istanbul; no travel restrictions

This is a long-term role for candidates seeking stability through responsibility and trust.