Executive Assistant to Chief Executive Officer

We are building a fast-scaling F&B and Media group across Australia, Malaysia, and Dubai, and the CEO is hiring a world-class Executive Assistant to act as their right hand across operations, governance, international expansion, marketing and strategy.

This is a high-performance execution role designed to grow into Chief of Staff within 12 months.

About the Role

You will work directly with the CEO to manage daily execution, documentation, systems, communication, and project flow across three countries. Your work will power the CEO, COO, and leadership bench as the group expands aggressively.

You will own:

• CEO calendar, priorities, communications, and time management
• Document creation and migration (Word, Onedrive, Notion), SOPs, manuals, playbooks, governance
• Coordination with COO, marketing, operations, legal, and partners
• Preparing meeting packs, agendas, summaries, action logs
• Building and maintaining the organisation's operating system
• Tracking deliverables and ensuring projects move at speed
• Supporting business setup across Malaysia, Dubai, and Australia
• Acting as the CEO’s operational right hand in daily execution

What We're Looking For

• 4–8 years’ experience as an EA, PA, operations lead, or Chief of Staff assistant
• Exceptional English communication, written and verbal
• Strong skills in Microsoft 365 (Word, SharePoint, OneDrive, Teams)
• Experience handling high volumes of documents and building structured systems
• Ability to manage senior-level communication professionally
• High discretion, reliability, and strong judgment
• Ambition to grow into a leadership support role (Chief of Staff path)

Who You Are

• You are sharp, organised, fast, and unshakeably reliable.
• You thrive in high-growth environments.
• You can manage complexity, maintain structure, and keep the CEO operating at maximum output.
• You enjoy building systems, organising information, and coordinating people.

If you thrive in owning execution, staying ahead of problems, and being a force multiplier to a CEO this role is for you.

Why Join Us

• Direct access to the CEO of a rapidly scaling multinational group

• Opportunity to grow into Chief of Staff

• Work across Australia, Malaysia, and Dubai markets

• Join at the ground floor before explosive expansion

• High-performance environment and strong career growth

Apply Now

• Send your CV and a short note on why you're the right fit here or to: gav@capitalg.global