Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Full-time Dubai Negotiable Advanced (5-10 yrs)

About Moove

Moove is building the world's largest fleet and best-in-class technologies that power mobility platforms. Its flagship Drive-to-Own (DTO) product democratises access to vehicle ownership with a revolutionary revenue based financing model, enabling underserved mobility entrepreneurs to thrive.

Moove's growth has been fuelled by its global Uber partnership and support of leading investors and lenders, including Uber, Mubadala, BlackRock, MUFG, and many others. With operations now spanning 19 cities across 6 continents - Africa, Asia, Europe, North America, South America, and the Middle East - Moove continues to expand its offerings through strategic acquisitions and partnerships with industry leaders, including Waymo and Uber. Moove is transforming mobility to make it safer, more efficient and accessible to all, while providing economic opportunities and supporting skills development in the mobility sector.

About the Role

The Executive Assistant (EA) will work closely with the Co-CEO & Advisory Board Chairman to ensure strategic, governance, and relationship priorities are managed effectively. This role sits at the centre of board engagement, senior stakeholder relationships, and strategic execution. The role requires strong judgement, discretion, and the ability to operate confidently with board members, investors, and senior executives. Beyond operational excellence, the EA will act as a trusted partner, supporting preparation, coordination, and follow-through across Advisory Board and Co-CEO activities.

What You'll be Doing

The role exists to ensure the Co-CEO & Advisory Board Chairman's priorities are delivered with precision and impact. Success comes from proactive planning, strong stakeholder management, and a clear understanding of business and governance dynamics. Within the first 6-12 months, the EA is expected to establish effective operating rhythms for Advisory Board and senior stakeholder engagement, improve preparation and follow-up for board-related activity, and bring structure and consistency to the Chairman's office.

Core Responsibilities

• Partner closely with the Co-CEO & Advisory Board Chairman to manage strategic priorities and ensure focus on high-impact initiatives.
• Support end-to-end preparation and follow-up for Advisory Board meetings, including agendas, materials, actions, and minutes.
• Act as a key coordination point for Advisory Board members, maintaining strong professional relationships and clear communication.
• Prepare high-quality briefs, presentations, talking points, and summaries for board and senior stakeholder engagements.
• Own email management and communications with internal and external stakeholders.
• Manage workstreams across the Co-CEO's direct reports to ensure alignment and timely execution.
• Track decisions, commitments, and actions arising from Advisory Board and Co-CEO interactions, ensuring execution and accountability.
• Coordinate cross-functional inputs required to support board discussions and strategic initiatives.
• Support internal and external communications originating from the Co-CEO Advisory office.
• Apply sound judgement in prioritising requests, managing information flow, and advising on timing and messaging.

What You will need for this position

• Experience: 7-12 years supporting founders, CEOs, board members, or senior executives; experience with boards or advisory bodies strongly preferred.
• Education / Skills: Degree-level education; excellent written and verbal communication skills; strong proficiency with digital productivity and collaboration tools.
• Traits: Highly organised, discreet, confident communicator, proactive, strategic-minded, and comfortable operating at senior and board level.

Key Metrics

• Timely delivery of Co-CEO & Advisory Board Chairman priorities and follow-ups.
• Effectiveness of Advisory Board meeting preparation and follow-through.
• Quality and clarity of materials and communications prepared for board members.
• Timely execution of agreed board actions and strategic priorities.

Who You'll Be Working with

You'll join a collaborative, positive, and inquisitive group that's driven by a shared ambition to transform the mobility sector. We move quickly, work smart, and enjoy tackling challenges together-be part of our mission to make mobility safer, more efficient, and more accessible for everyone.

About the team

Our team is collaborative, positive, curious, and engaged. We think fast, work smart, laugh often, and are looking for like-minded people to join us in our mission to disrupt vehicle ownership and make financial freedom within reach.

Pre-hiring Notice

Moove relies on the accuracy of information contained in employment applications, as well as the accuracy of other data presented throughout the hiring process and during employment. Any misrepresentations, falsifications, or material omissions in any information or data provided by an applicant may result in the applicant being excluded from further consideration for employment or if an individual has already been hired, termination of employment.

EEO Statement

Moove is an equal opportunity employer and does not discriminate on the basis of gender, race, sexual orientation, marital status, religion, political affiliation or any other protected characteristic.