Executive Assistant to COO

Executive Support:

Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Prepare and organize materials for executive meetings, ensuring all necessary documents are available and distributed in a timely manner.

Communication Management:

Serve as the primary point of contact for internal and external stakeholders in matters related to the executive office.

Draft and proofread correspondence, reports, and presentations on behalf of executives.

Document Management:

Maintain and organize electronic and physical files, ensuring easy retrieval of information.

Assist in the preparation and distribution of reports, presentations, and other documentation as needed.

Meeting Coordination:

Coordinate and schedule executive meetings, including arranging logistics, preparing agendas, and taking meeting minutes.

Ensure follow-up on action items and deadlines resulting from executive meetings.

Confidentiality and Discretion:

Handle sensitive and confidential information with the utmost discretion and professionalism.

Maintain a high level of confidentiality in all executive matters.

Office Administration:

Oversee general office operations to ensure efficiency and functionality.

Order and maintain office supplies and equipment.

Task Prioritization:

Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and objectives are achieved.

Qualifications:

10+ years of experience as an Executive Secretary or similar role.

Bachelor's degree in Business Administration, Secretarial Studies, or a related field.

Strong organizational and multitasking skills.

Exceptional communication and interpersonal abilities.

Proficiency in office software (e.g., Microsoft Office Suite).

High level of confidentiality and discretion.

Detail-oriented and capable of maintaining accuracy under pressure.

Excellent time management and prioritization skills.

Job Type: Full-time

Work Location: In person