Executive Assistant to Director

1. Diary & Time Management

• Complex Scheduling: Manage a high-volume, rapidly changing calendar with precision.
• Strategic Prioritization:Evaluate and rank meeting requests based on the CEO’s goals and deadlines.
• Gatekeeping: Act as a buffer to filter out low-priority requests and protect the CEO’s focus time.

2. Communication and correspondance

• Inbox Management: Screen, sort, and respond to emails and phone calls on the CEO’s behalf.
• Executive Drafting: Write high-level correspondence, internal memos, and initial drafts for speeches or presentations.
• Professional Representation:Serve as the first point of contact, ensuring a polished image for the CEO’s office.

3. Global Travel & Logistics

• End-to-End Planning:Coordinate complex domestic and international itineraries (flights, visas, and ground transport).
• Preference Tracking: Maintain a "personal profile" for the CEO regarding seating, dietary needs, and hotel favorites.
• Contingency Planning:Provide real-time support for last-minute changes or travel disruptions.

4. Meeting & Executive Support

• Agenda Preparation:Collate briefing papers and research notes before every major meeting.
• Documentation:Attend meetings to record minutes and distill them into actionable points.
• Task Tracking:Follow up with senior management to ensure action items are completed as requested.

5. Personal & Lifestyle Management

• Private Logistics: Manage personal appointments, family travel, and household errands.
• Estate/Staff Oversight: Act as the liaison for household staff, vendors, or property management.
• Event Planning: Organize private dinners, social engagements, or family events to ensure a seamless daily flow.

6. Strategic Liaison Role

• Stakeholder Management: Act as the primary bridge between the CEO and the Board of Directors or key investors.
• Confidentiality: Maintain total discretion regarding sensitive business data and personal information.
• Cross-Functional Collaboration:Partner with the executive leadership team to streamline internal projects.

Ideal Candidate Profile

• Education:Bachelor’s degree in Business Administration or a related field preferred.
• Experience: 5+ years supporting C-level executives.
• Traits: Exceptionally organized, unflappable under pressure, and highly intuitive.

Job Types: Full-time, Permanent

Pay: ₹35,000.00 - ₹45,000.00 per month

Work Location: In person