Executive Assistant to Director

Executive Assistant – Finance, Legal & Regulatory

Role Overview

We are hiring a highly structured, detail-driven Executive Assistant to support senior leadership handling Finance, Legal, and Regulatory functions.

This role requires strong coordination ability, disciplined follow-ups, and precise documentation control. The person must ensure that financial, legal, and compliance workflows move efficiently across internal teams and external consultants.

Key Responsibilities

1. Finance Coordination

• Maintain structured trackers for compliance filings and financial deadlines.
• Coordinate with internal accounts team, auditors, tax consultants, and banks.
• Prepare basic financial summaries, payment trackers, and status reports.
• Ensure all documentation required for audits, lending, and reporting is complete and organized.

2. Legal & Compliance Support

• Maintain tracker for all legal matters, agreements, notices, and compliance requirements.
• Coordinate with consultants, and internal stakeholders.
• Draft simple letters, covering notes, undertakings, follow-up emails, and document templates.
• Maintain a structured digital and physical document management system.
• Track contract execution timelines and documentation gaps.

3. Inter-Department Coordination

• Follow up consistently with internal teams and consultants to ensure timely delivery.
• Maintain action trackers for all ongoing matters.
• Circulate Minutes of Meetings (MOM) with clear action points and deadlines.
• Escalate delays or risks proactively.
• Ensure no task remains untracked or undocumented.

4. Reporting & Documentation Control

• Prepare daily/weekly status summaries for leadership.
• Maintain master trackers for ongoing projects and compliance requirements.
• Ensure version control and proper archiving of important documents.
• Organize structured folders for easy retrieval of agreements and filings.

Required Profile

• 3–7 years of experience as an Executive Assistant / Executive Coordinator.
• Preferably from real estate, finance, legal, infrastructure, or compliance-heavy environments.
• Strong drafting skills in professional English.
• Excellent follow-up ability — persistent but professional.
• Advanced Excel and document management skills.
• Highly organized, detail-oriented, and process-driven.
• High integrity and confidentiality standards.
• Calm and efficient under pressure.

What This Role Is NOT

• Not just calendar management.
• Not event planning.

Success Metrics

• Zero missed deadlines.
• All matters tracked and visible.
• Clean documentation with zero retrieval chaos.
• Proactive issue flagging.
• Leadership always has clarity on status and next steps.

Job Type: Full-time

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person