Executive Assistant to Director [Costruction Industry] | Male

Key Responsibilities:

Executive Support:

• Provide comprehensive administrative support to the Director, managing their calendar, meetings, and appointments.
• Coordinate travel arrangements, including booking flights, hotels, and transportation for the Director and other senior executives as needed.
• Prepare reports, presentations, and documents for the Director’s meetings with internal and external stakeholders.

Liaison & Communication:

• Act as the primary point of contact for all communication with the Director, both internally and externally.
• Draft and proofread correspondence, emails, and other documentation on behalf of the Director.
• Maintain effective communication and strong working relationships with stakeholders, including clients, contractors, suppliers, and senior management.

Document Management & Record-Keeping:

• Organize and maintain the Director’s files, documents, and records, ensuring timely retrieval and proper archiving.
• Oversee document scanning, categorization, and digital file management to ensure seamless access to important files.
• Assist in the preparation and editing of important documents, contracts, and reports.

Meeting & Event Coordination:

• Organize and manage meetings, including scheduling, preparing agendas, and ensuring all necessary materials are available.
• Attend meetings with the Director as needed and take minutes to provide follow-up on action items.
• Coordinate logistics for events, presentations, and conferences, including internal and external meetings with key stakeholders.

Confidentiality & Data Management:

• Handle sensitive information with the utmost confidentiality and discretion.
• Ensure all documentation, reports, and communications remain secure and comply with the company’s data management standards.

Desired Skills & Qualifications:

• Education: Bachelor’s degree or equivalent (preferably in Business Administration, Management, or related field).
• Experience: Minimum of 3 years of experience in an Executive Assistant role or similar administrative position, preferably supporting senior leadership in the construction industry.
• Languages: Fluency in English, Marathi, and Hindi (both written and spoken) is essential.

Technical Skills:

• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with document management, database management systems, and document scanning is a plus.

Soft Skills:

• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks simultaneously and meet deadlines.
• Professional, calm, and approachable personality with a focus on customer service.
• Ability to work independently and anticipate the needs of the Director.

Personal Attributes:

• Professional, polished, and confident demeanor.
• Strong work ethic and ability to handle high-pressure situations with ease.

Job Type: Full-time

Application Question(s):

• What is your expected CTC?

Work Location: In person