Executive Assistant to Founder (Branded Merchandise Industry)

Job Title: Executive Assistant to Founder

Location:

In-Person | Hinsdale, IL

Company: Cedar Promo

About Cedar Promo

Cedar Promo is a fast-growing branded merchandise and company store partner serving organizations across construction, industrial, manufacturing, and consulting industries.

We help companies run tight, efficient branded merchandise programs — without waste, chaos, or compromise on quality.

We are building a high-performance, entrepreneurial team — and we’re looking for an Executive Assistant who can operate at a high level alongside the founder.

The Role

This is not a passive admin role.

This is a strategic support position for someone who wants to be deeply embedded in a growing business and help drive organization, clarity, and execution.

You will work directly with the founder to increase focus, speed, and operational leverage.

Key Responsibilities

Executive Support

• Manage calendar, meetings, and scheduling
• Coordinate internal and external communications
• Organize and prioritize tasks and initiatives
• Prepare summaries, reports, and follow-ups
• Assist in tracking KPIs and company metrics

Strategic & Project Support

• Help execute marketing and sales initiatives
• Coordinate with vendors or clients as needed
• Assist in documenting SOPs and internal systems
• Ensure high-priority initiatives stay on track
• Assist with project management and delegation

Who You Are

• Highly organized and proactive
• Detail-oriented but able to think big-picture
• Strong written and verbal communicator
• Comfortable in fast-paced, entrepreneurial environments
• Discreet and professional
• Calm under pressure
• Able to anticipate needs before being asked

Bonus Qualifications

• Experience supporting a small business owner
• Strong Google Workspace / Excel skills
• Familiarity with CRM or project management softwares

What Success Looks Like

• The founder has clarity and protected focus time
• Projects move forward without constant oversight
• Communication is organized and professional
• Deadlines are met consistently
• Delegationis handled to the approriate teams, for the founder, in a timely manner.

Growth Opportunity

This role can evolve into Chief of Staff, Operations Lead, or Strategic Project Manager for the right person.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Paid time off
• Parental leave

Experience:

• relevant work: 2 years (Preferred)

Ability to Commute:

• Hinsdale, IL 60521 (Required)

Ability to Relocate:

• Hinsdale, IL 60521: Relocate before starting work (Required)

Work Location: In person