Executive Assistant to Founder & CEO

A well-established San Angelo firm is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Founder & CEO. This role is designed for a professional who can anticipate needs, execute efficiently, and turn a high volume of ideas, relationships, and moving pieces into organized action. The right candidate will serve as both a trusted executive support partner and an operational driver who helps convert vision into follow-through.

The ideal candidate thrives in a fast-paced, entrepreneurial environment; manages confidential information with discretion; listens closely in meetings; captures what needs to happen next; and brings structure to projects ranging from day-to-day operations to long-range strategic and legacy initiatives.

Key Responsibilities

Digital Organization & Systems Management

• Reorganize and maintain digital files, photos, contracts, records, and business documents.
• Ensure seamless syncing and organization of data across platforms and devices.
• Demonstrate strong proficiency in Microsoft Office 365, including Excel, PowerPoint, and Outlook, as well as other proprietary business applications.
• Help improve internal systems, workflows, and information management processes.
• Support setup and maintenance of practical tools such as Google Alerts, dashboards, shared trackers, and research files.
• Experience with CMS platforms and EOS is a plus.

Business Investment, Analytics & Account Oversight

• Build and maintain a centralized record of business investments, ownership entities, and online platforms.
• Track ownership percentages, capital contributions, investment amounts, partner allocations, and related structural changes.
• Maintain current documentation for each investment, including operating agreements, financial summaries, and supporting records.
• Help organize investment analytics and summary reporting so information is easy to access and review.
• Monitor account access, logins, and platform organization across all business entities while maintaining confidentiality.
• Help implement and maintain a password management system for secure, organized access control.

Project, Meeting & Priority Management

• Track progress on ongoing projects and help ensure deadlines are met.
• Listen closely in meetings, identify action items, and capture what needs to be done next.
• Create and manage to-do lists, action registers, meeting follow-up notes, and detailed project timelines.
• Maintain accountability and alignment with organizational priorities across multiple initiatives.
• Help organize, evaluate, and prioritize new business ideas so the most important opportunities move forward.
• Bring structure to a large network of relationships and opportunities by helping organize contacts, introductions, and follow-up.

Communication, Reporting & Relationship Support

• Prepare professional presentations, reports, summaries, and supporting documentation.
• Serve as a professional point of contact with clients, partners, vendors, community leaders, and team members.
• Ensure clean, consistent, and timely follow-up communication.
• Maintain a high standard of professionalism in written and verbal correspondence.
• Understand how AI tools can support productivity as a complement to strong judgment, communication, and core business skills.

Qualifications

• Exceptional organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Self-directed, highly reliable, and resourceful.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office 365, especially Excel, PowerPoint, and Outlook.
• Ability to listen, synthesize, and convert conversation into clear action items and next steps.
• Strong comfort level with research, documentation, categorization, and long-range project follow-through.
• Experience as an executive assistant, operations, administrative support, project coordination, or similar experience preferred.

Preferred Attributes

• Quick to adapt and flexible with changing priorities.
• Interested in entrepreneurship, business strategy, community leadership, and operations.
• Proactive mindset with strong problem-solving ability.
• Understanding of financial reporting and business fundamentals, including P&L statements, balance sheets, cash flow analysis, and performance tracking.
• Ability to bring structure, follow-through, and consistency to a dynamic environment with many parallel ideas and opportunities.
• Knowledge of commercial real estate, land development, relationship-based business development, or community-facing leadership work is a plus.

CompensationCompensation depends on experience and will be competitive with the level of responsibility. A full-time or part-time flexible arrangement may be considered for the right candidate. Responses will be held in confidence.

Pay: $49,215.06 - $69,269.75 per year

Work Location: In person