Executive Assistant to Global Marketing Director

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our Global Marketing Director. This role is ideal for someone who thrives in a fast-paced, international environment and has prior experience working within marketing or communications teams. You will be a trusted partner to the Director, helping manage schedules, communication, project follow-up, and cross-functional coordination across global teams.

• Provide high-level administrative support to the Global Marketing Director, including calendar management, travel coordination, meeting preparation, and correspondence handling.
• Serve as a liaison between the Marketing Director and internal/external stakeholders, ensuring timely follow-ups and clear communication.
• Coordinate cross-functional marketing initiatives, meetings, and special projects across global teams.
• Prepare agendas, take meeting minutes, and track action items to ensure deadlines and deliverables are met.
• Assist in the preparation of presentations, reports, and documents often involving brand, campaign, or market-related data.
• Support budget tracking, invoice processing, and vendor communication related to marketing campaigns.
• Manage confidential information with discretion and professionalism.
• Assist with organizing global marketing events, conferences, and team offsites as needed.
• Proactively identify opportunities to improve administrative processes and team efficiency.

• Candidates with prior experience as an Executive Assistant or within a marketing department will be given preference.
• Strong understanding of marketing processes, terminology, and functions.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel) and tools such as Google Workspace, Asana, Trello, or similar.
• Exceptional organizational skills with keen attention to detail.
• Demonstrated ability to manage multiple priorities and deadlines in a dynamic, fast-moving environment.
• High level of professionalism, discretion, and integrity.
• Bachelor s degree in Business Administration, Marketing, Communications, or a related field is a plus.
• Fresh graduates with a strong interest in marketing and executive support roles are encouraged to apply.

• Salary dependent on experience, negotiable
• Desirable working hours (Mon - Fri, 08:30am - 5:30pm) with one hour flexible lunch break
• Annual leave as per UAE law
• Annual flight allowance to home country
• Premium medical insurance

Job Type: Full-time

Experience:

• Marketing: 2 years (Required)

Language:

• English (Required)