Executive Assistant to Hospital CEO

Kensington Hospital is seeking a highly organized and proactive Executive Assistant to support the Hospital CEO in managing a dynamic and fast-paced healthcare environment. This vital role involves providing comprehensive administrative support, coordinating schedules, and ensuring seamless communication across departments. The ideal candidate will thrive in a busy setting, demonstrating exceptional organizational skills, professionalism, and a passion for healthcare excellence.

Responsibilities

• Manage the CEO’s calendar, scheduling appointments and meetings, using Microsoft Outlook Calendar,
• Act as the primary point of contact for internal and external communications, demonstrating excellent phone etiquette and professionalism on multi-line phone systems.
• Prepare, proofread, and transcribe correspondence, reports, and meeting minutes with accuracy and attention to detail.
• Handle office management duties including filing, data entry, and maintaining organized records in compliance with hospital policies.
• Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint) to produce professional documents and presentations.
• Assist with document signing processes through platforms like DocuSign and ensure timely completion of administrative tasks.
• Maintain confidentiality of sensitive information while ensuring smooth daily operations across departments.

Experience

• Proven experience as an executive assistant supporting senior leadership in a healthcare or corporate environment.
• Demonstrated proficiency in office management tasks including filing systems, data entry and clerical work.
• Strong organizational skills with the ability to multitask effectively in a fast-paced setting.
• Exceptional communication skills—both verbal and written—and professional phone etiquette.
• Experience handling confidential information with discretion.
• Ability to adapt quickly to changing priorities while maintaining attention to detail; prior experience in office or hospital environments is highly desirable.
• Join the Kensington Hospital Team as an Executive Assistant to our Hospital CEO Bring your organizational and technical skills, and passion for making a difference—your expertise will help propel our hospital’s mission forward.

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person