Executive Assistant to Law Firm Partner

Job Summary:

We are seeking a highly professional and detail-oriented Executive Assistant to provide direct administrative and operational support to a Partner at our law firm. The ideal candidate must possess exceptional organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced legal environment. This role requires a proactive individual who can anticipate needs, streamline processes, and maintain confidentiality while handling sensitive legal and business matters.

Key Responsibilities:

Administrative & Executive Support:

• Manage the partner’s daily schedule, including scheduling meetings, and client consultations.
• Screen and prioritize emails, phone calls, and correspondence.
• Draft, proofread, and edit legal documents, correspondence, and reports.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Prepare and submit expense reports and track reimbursements.
• Liaise between partner and bookkeeping/accounting firm.
• Download and organize bank documents for accounting.

Legal & Case Management Support:

• Organize and maintain case files, ensuring easy access to important documents.
• Conduct basic legal research and compile case-related materials.
• Track case deadlines, court filings, and statute of limitations requirements.

Client & Office Management:

• Serve as a primary point of contact for clients, scheduling meetings and maintaining professional relationships.
• Handle confidential client information with the utmost discretion.
• Liaise with other attorneys, paralegals, and administrative staff to ensure smooth case progression.

Qualifications & Skills:

• Bachelor’s degree or equivalent work experience.
• Minimum of 5 years as an Executive Assistant, Legal Assistant, or Administrative Professional in a law firm.
• Knowledge of legal terminology, case management, and court procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal practice management software.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and ability to handle confidential information.
• Strong organizational and multitasking abilities, with attention to detail.
• Ability to work independently while managing multiple priorities.

Job Type: Full-time

Pay: $90,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Executive administrative support: 4 years (Required)
• Working in a Law office: 1 year (Required)

Ability to Commute:

• Encino, CA 91436 (Required)

Work Location: In person