Executive Assistant to Managing Director

Executive Assistant to the Director – Build Mode Industries

Build Mode Industries is hiring a highly organized, proactive, and confident Executive Assistant to the Director — someone who thrives in a dynamic environment and can act as a true operational partner.

This role goes beyond traditional admin work. You’ll support the Director across strategy, coordination, project follow-through, and stakeholder communication to keep the organization running smoothly and efficiently.

What You’ll Do

• Support the Director in prioritizing projects, meetings, and site visits.
• Prepare briefs, summaries, and research for internal and external engagements.
• Join select meetings; capture action items and ensure follow-through.
• Coordinate across design, engineering, procurement, and site teams.
• Maintain strong relationships with clients, suppliers, contractors, and consultants.
• Draft PMA (Post-Meeting Action) reports and track tasks to completion.
• Manage schedules, daily workflows, documentation, and operational readiness.
• Act as a polished communicator and representative of the Director in key interactions.
• Provide weekly updates, dashboards, and progress summaries.

What You Bring

• 3–7 years’ experience as an EA, Project Coordinator, or Operations Support in construction, design/build, architecture, or related fields.
• Excellent communication and interpersonal skills.
• A proactive, solution-driven mindset with strong attention to detail.
• Ability to multitask, prioritize, and stay organized under shifting deadlines.
• High integrity, confidentiality, and professional presence.
• Fluency in English (any additional language is a plus).

Job Type: Full-time

Pay: AED5,000.00 - AED8,000.00 per month