Executive Assistant to Managing Director

Summary

Highly organized, discreet, and proactive Personal Executive Assistant to support our Managing Director. This is a high-trust role for someone who can manage a busy executive schedule, coordinate priorities across stakeholders, and keep daily execution running smoothly—professionally and confidentially.

What you’ll do

• Own the MD’s calendar: schedule meetings, manage priorities, and prevent conflicts.
• Coordinate meetings end-to-end: agendas, logistics, follow-ups, and action tracking.
• Handle correspondence: draft and format emails, letters, and executive communications.
• Act as a gatekeeper: screen calls/messages, prioritize requests, and manage access.
• Prepare executive materials: briefs, summaries, presentations, and meeting packs.
• Manage travel and logistics: flights, hotels, visas (if required), itineraries, and changes.
• Support personal admin when needed (appointments, renewals, reservations, vendors), always with discretion.
• Maintain organized records for sensitive documents (digital/physical).

What we’re looking for

• 3–7+ years experience supporting senior leadership (MD/CEO/Chairman) as EA/PA.
• Strong calendar management and coordination skills in a fast-paced environment.
• Excellent written and spoken English (Arabic is a strong advantage).
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams/Zoom).
• High integrity, strong judgment, and comfort handling confidential information.
• Clear communication, strong follow-through, and ability to work under pressure.

Nice to have

• Experience in construction / manufacturing / fit-out / real estate environments.
• Experience coordinating complex travel across multiple countries.
• Strong document formatting and executive reporting skills.

What you can expect

• Direct exposure to executive decision-making and high-impact work.
• A role built on trust, structure, and professionalism.
• Growth potential based on performance and reliability.

How to Apply

Interested candidates may send their CV to:

recruitment@arabwood.ae

Job Type: Full-time

Pay: AED2,000.00 - AED3,500.00 per month