Executive Assistant to Managing Principal

About the Role
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Managing Principal on a part-time basis (25 hours per week), with the possibility to extend to 30 hours per week in the future. This is a high-impact role that goes beyond traditional administrative support. You will help bring structure, organization, and efficiency to daily operations and initiatives.

The ideal candidate is someone who thrives in a fast-paced environment, anticipates needs before they arise, and is comfortable balancing administrative responsibilities with marketing, proposal coordination, and special project support.

Position Duties and Responsibilities Include:

Executive Support

• Manage and prioritize the Managing Principal’s calendar, meetings, and commitments
• Provide structure and organization to email communications, including drafting, editing, and prioritizing correspondence
• Coordinate internal and external meetings, including agendas, materials, and follow-ups
• Act as a gatekeeper and facilitator to optimize the Managing Principal’s time

Proposals & Business Development Support

• Assist in the preparation and development of proposals
• Maintain proposal templates, and related documentation

Marketing & Administrative Coordination

• Support marketing initiatives
• Help maintain and update company marketing materials
• Assist with event coordination and client-facing activities as needed

Office Management

• Ensure the office is well-maintained, organized, and fully stocked with necessary supplies and equipment
• Support general administrative and technology needs across the office

Projects and Systems Administration

• Maintain and update internal systems with accurate project and business information

Special Projects

• Provide support on ad hoc initiatives, strategic efforts, and internal projects.

Requirements:

• 2-3+ years of experience in an executive assistant, operations assistant, or similar role.
• Associates and/or bachelor’s degree in a relevant field preferred, but not required.

Qualifications/Skills

• Strong organizational and time management skills with exceptional attention to detail
• Proficiency in Microsoft Office (Outlook, Word, Excel, etc.) and familiarity with project management tools
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and adapt quickly in a dynamic environment
• Experience supporting proposals, marketing efforts, or business development activities is highly preferred.

Pay and Benefits:

• Pay range based on experience and qualifications:
• $35 - $45 per hour
• Benefits include paid time off, sick leave, health care plan, dental plan, vision plan, and 401(k).
• Flexible work environment with every other Friday off.

Job Type: Full-time

Base Pay: $35.00 - $45.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Application Question(s):

• Will you now, or in the future, require employer sponsorship?

Work Location: Hybrid remote in Rancho Santa Margarita, CA 92688