Executive Assistant to Office Head

Job Title: Executive Assistant to Office Head

About Nardello & Co.

Ranked as the pre-eminent US investigative firm by Chambers & Partners, Nardello & Co. is a global leader in complex investigations. Our experienced professionals support clients across civil and white-collar criminal litigation, arbitration, due diligence, anti-corruption and fraud investigations, asset tracing, activist defense, political risk and strategic intelligence, digital investigations and cyber defense, monitorships, and compliance consulting. Our clients include top law firms, financial institutions, Fortune 500 and FTSE 100 companies, high-net-worth individuals, governments, NGOs, sports organizations, and academic institutions. With offices in New York, London, Washington, DC, Los Angeles, Hong Kong, Dubai, and Singapore, our team comprises former federal prosecutors, international lawyers, law enforcement and intelligence professionals, forensic experts, and analysts.

Position Overview:
We seek a highly organized and proactive Executive Assistant to support the Office Head. This position is critical to driving operational efficiency and advancing strategic initiatives for the Head of Office and the New York team. The ideal candidate will excel in managing priorities, maintaining confidentiality, and supporting business development in a fast-paced environment.

Key Responsibilities:

Administrative Support

• Manage and optimize the Office Head’s schedule and calendar.
• Prepare agendas, distribute preparatory materials, and document meeting outcomes with follow-up tracking.
• Collaborate with Finance and Business Development & Marketing teams to prepare monthly New York Office update reports.

Business Development Support

• Coordinate execution of the New York Office business plan, to include tracking client outreach and managing thought leadership projects.
• Maintain accurate contact lists and oversee conflict checks and client intake process for the Office Head.

• Create and manage CRM records related to opportunities, proposals, and active matters.

Operational Support

• Support case management tasks for the New York team, tracking budgets, work-in-progress (WIP), staffing, and deadlines.
• Prepare weekly reports of the team’s active matters, utilization levels, accounts receivable, and financial updates and flag items requiring the Office Head’s attention.

Office Management & Events

• Plan, budget, and execute staff and client events, and client gifting and acknowledgement activities, in coordination with Operations and Business Development & Marketing teams.

Skills & Experience

• Minimum 7 years of executive support experience in a global, client-facing professional services environment; law firm experience preferred.
• Exceptional organizational and project management skills, with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and collaborate across domestic and international teams.
• Proficiency in MS office; Salesforce, a plus.
• Bachelor’s degree a plus.

Nardello & Co. offers a competitive compensation and benefits package.

We are an Equal Opportunity Employer