Executive Assistant to Realtor

Real Estate Executive Assistant

Location: Jacksonville, FL (In-Office / Hybrid)

Job Type: Part-Time/Full-Time

We are seeking a highly organized and proactive Real Estate Executive Assistant to support a top-producing real estate professional with over 20 years of experience. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing details, and takes pride in helping a business run efficiently behind the scenes

Responsibilities:

• Manage executive calendar, appointments, and daily schedules
• Coordinate real estate transactions from contract to close
• Prepare, submit, and track listing and contract paperwork
• Enter and maintain listings in MLS and transaction platforms
• Communicate with clients, agents, lenders, attorneys, and vendors
• Monitor deadlines, contingencies, and follow-ups
• Manage email and phone correspondence professionally
• Assist with marketing coordination and listing launches
• Maintain CRM, client files, and internal systems
• Support special projects and administrative needs as assigned

Qualifications

• 2+ years experience as an executive assistant or administrative professional
• Real estate experience strongly preferred
• Experience with Social Media
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• High attention to detail and ability to meet deadlines
• Proficiency with Google Workspace (Gmail, Calendar, Docs)
• Familiarity with MLS, Dotloop, CRM systems, and Canva is a plus
• Ability to work independently and handle confidential information

Compensation & Benefits

• Competitive pay based on experience
• Growth opportunity within a successful real estate business
• Professional, supportive work environment

Competitive pay based on experience

• Growth opportunity within a successful real estate business
• Professional, supportive work environment

Schedule

• Monday–Friday
• Occasional flexibility

How to Apply

Apply through Indeed with your resume and a brief cover note on why you would be perfect for this job.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• On-the-job training
• Opportunities for advancement
• Professional development assistance

Work Location: In person