Executive Assistant to the Accounting Manager

Job Purpose

Support the Accounting Manager with daily operations at Contador Miami's office. Responsibilities include receiving, processing, and filing paperwork; attending to clients via phone, email, and in person; and using Leafnet as the primary client management platform.

Qualifications

• Bachelor's degree or equivalent experience
• Minimum one year of experience as an administrative assistant or in a related role
• Minimum one year of experience in accounting, bookkeeping, or a related financial field
• Fluency in Spanish required; English proficiency strongly preferred
• Proficiency in Microsoft Office and Microsoft Teams
• Excellent written and verbal communication skills
• Strong organizational, analytical, and multitasking abilities
• Proven attention to detail and ability to manage competing priorities
• Ability to work independently with minimal supervision as well as collaboratively in a team
• Customer service orientation and strong interpersonal skills
• Proactive, resourceful, and self-driven work style

Responsibilities

• Serve as the primary liaison between clients and the Accounting Manager — receive and screen phone calls and visitors, take messages, and route communications with professionalism and discretion
• Manage and maintain the Accounting Manager's calendar, schedule meetings, and send correspondence
• Perform accounting support duties including tax return preparation assistance and bookkeeping reviews
• Maintain accurate and up-to-date records and databases; prepare regular status reports
• Use Leafnet to place orders, process payments, complete projects, and document all client interactions
• Follow up on pending actions, services, and sales leads to ensure timely resolution
• Provide consistent communication to the accounting and sales teams to support an efficient internal workflow
• Handle document management tasks: printing, faxing, mailing, copying, scanning, filing, and emailing
• Compose and prepare professional correspondence and letters
• Coordinate with other staff members and departments as needed
• Place calls to government offices as required
• Assess and prioritize matters for the Accounting Manager; handle or redirect tasks as appropriate
• Maintain strict confidentiality of all company and client information in accordance with established policies
• Perform additional duties and special projects as assigned by the department head

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Employee assistance program
• Paid time off
• Parental leave
• Referral program

Application Question(s):

• Do you have experience with bookkeeping, tax return preparation, or any other accounting tasks? If yes, please describe briefly.
• How many years of experience do you have as an administrative or executive assistant, and what industry was it in?
• Have you worked directly with clients via phone and in person in a professional setting? Describe your comfort level handling difficult or demanding clients.
• What practice management or CRM software have you used to track clients, tasks, or projects? (e.g., Leafnet, Canopy, TaxDome, Salesforce, or similar)
• Describe a time you had to manage multiple urgent tasks at once with little direction. How did you decide what to do first?
• This is a full-time, on-site position at our Miami office. Are you authorized to work in the U.S. and available to work on-site Monday through Friday?
• Tell us about a time you noticed something at work that needed to be done and took care of it without being asked. What was the situation and what did you do?
• Describe how you typically learn a new process or tool at work. How do you make sure you don't need the same thing explained to you twice?

Language:

• English (Required)
• Spanish (Required)

Location:

• North Miami, FL 33161 (Required)

Ability to Commute:

• North Miami, FL 33161 (Required)

Work Location: In person