Executive Assistant to the CEO

Executive Assistant to the CEO (Austin, TX)

Wi-Fi Alliance® is the worldwide network of companies that brings you Wi-Fi®. Our vision is to connect everyone and everything, everywhere.

Behind Wi-Fi’s worldwide ubiquity and accessibility is Wi-Fi Alliance – the trusted leader for the Wi-Fi industry for 25 years. Among associations, we are widely regarded as the gold standard for identifying market needs and aligning our work to deliver on those opportunities. Wi-Fi Alliance eliminates barriers around technology adoption that would otherwise limit the potential of Wi-Fi, setting a benchmark for Wi-Fi excellence that users, industries, and governments trust.

Our organization has proven its ability to accelerate adoption and time to market for Wi-Fi technologies. Wi-Fi Alliance offers a collaborative environment where our members actively identify emerging requirements and work together to bring technologies and solutions rapidly to market. Wi-Fi Alliance is the forum where industry problems are solved, and where challenges are anticipated and solutions are identified before issues ever reach Wi-Fi devices. Wi-Fi Alliance removes obstacles to success, allowing our members to leverage our proven processes and focus their attention on technology innovation. In all we do, we are deeply invested in the long-term success of Wi-Fi and our members.

Wi-Fi Alliance work includes the development of Wi-Fi technologies, requirements, and programs that promote a robust global Wi-Fi ecosystem. We are strong advocates in preserving unlicensed spectrum for Wi-Fi and are active in industry thought leadership and global marketing.

Wi-Fi Alliance seeks an Executive Assistant to the CEO to provide high-level administrative and operational support. This role requires a proactive, organized professional who can manage multiple priorities, maintain strict confidentiality, and ensure smooth communication across teams, board members, and external stakeholders.

The Executive Assistant acts as a gatekeeper and liaison, enabling the CEO to focus on strategic initiatives. The ideal candidate thrives in a fast-paced environment, demonstrates professionalism and attention to detail, and anticipates needs before they arise.

Duties

• Maintain the CEO’s complex calendar, prioritizing competing demands
• Schedule Domestic and International travel for the CEO, process travel and expense reimbursement requests
• Assist the Board of Directors with scheduling and other administrative needs, such as drafting and publishing meeting minutes
• Ensure the CEO remains informed of significant dates and events, such as project timelines, travel requirements, and other critical information
• Plan and coordinate Executive Team offsite meetings and associated activities
• Perform special projects as assigned

Experience

• 5-7 years of executive support experience supporting C-suite or high-level executives
• Experience providing support to a Board of Directors, preferred
• Event planning experience, preferred
• General knowledge of Technology Industry and/or Trade Association operations and governance, preferred
• Proficient knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Teams), video conferencing tools (Zoom), and Web applications
• Familiarity with CRM (Salesforce), Concur (Expense Reporting) and Association Management systems (Causeway), preferred

Skills/Behaviors

• Exceptional calendar management, including complex scheduling, prioritization, and resolving conflicts proactively
• Strong travel planning skills (domestic and international), including detailed itineraries, logistics coordination, and contingency planning
• High-level meeting coordination: agendas, materials preparation, minutes, follow-up tracking
• Demonstrates exceptional attention to detail, ensuring all correspondence, documents, and deliverables are accurate, complete, and error-free
• Ability to anticipate needs, identify gaps, and recommend improvements without prompting
• Clear, concise written and verbal communication tailored to audience and context
• Professional, polished, and diplomatic in all interactions with internal and external stakeholders
• Strong follow-through: ensures commitments are tracked and completed on time
• Strong digital literacy and willingness to learn new systems quickly
• Maintains composure and professionalism in high-pressure or fast-changing situations.
• Demonstrates confidentiality, integrity, and sound judgment at all times
• Proactive, resourceful, and solutions-focused
• Consistently demonstrates a positive, service-oriented mindset

Education and other requirements

• Bachelor’s degree in Business Administration, communications, or related field preferred
• Ability to work more than 40 hours weekly, evenings and weekends at times
• General knowledge of Technology Industry and/or Trade Association operations and governance, preferred
• Position is located in Austin, TX, must live within reasonable commuting distance to our office. No relocation is available

Compensation

Competitive compensation, benefits package, retirement (401k) plan with employer matching, PTO and fitness allowance. Wi-Fi Alliance staff travel all over the world to engage with members, partners, and government – a unique opportunity to gain international experience and witness the global impact of Wi-Fi.

If you have the talent and skills to be incredibly successful as an Executive Assistant to the CEO and as a member of our team, we want to hear from you. To be considered for this role, please forward your resume and a cover letter outlining your interest, including your salary requirements, to cjones@wi-fi.org. To learn more about Wi-Fi Alliance, please visit our website at www.wi-fi.org. Wi-Fi Alliance participates in E-Verify. For more information, please refer to www.dhs.gov/E-Verify.

About Wi-Fi Alliance® | www.wi-fi.org

Wi-Fi Alliance® is the worldwide network of companies that brings you Wi-Fi®. Members of our collaboration forum come together from across the Wi-Fi ecosystem with the shared vision to connect everyone and everything, everywhere, while providing the best possible user experience. Since 2000, Wi-Fi Alliance has completed more than 85,000 Wi-Fi certifications. The Wi-Fi CERTIFIED™ seal of approval designates products with proven interoperability, backward compatibility, and the highest industry-standard security protections in place. Today, Wi-Fi carries more than half of the Internet’s traffic in an ever-expanding variety of applications. Wi-Fi Alliance continues to drive the adoption and evolution of Wi-Fi, which billions of people rely on every day.

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