Executive Assistant to the CEO

About Cyber Force

Cyber Force is a cybersecurity consultancy delivering advisory, managed services, and operations to international clients. Our senior-led teams combine governance, engineering, and 24×7 response to turn cyber risk into measurable resilience.

Role Overview

We are looking for an Executive Assistant to the CEO to serve as the right hand to Cyber Force’s chief executive. You will manage the CEO’s calendar, coordinate international travel, triage communications, prepare documents and presentations, and serve as the gatekeeper between the CEO and internal teams, clients, and partners. This is a high-trust, high-visibility role that requires exceptional organizational skills, polished English communication, and the ability to operate with discretion and independence.

Key Responsibilities

• Manage the CEO’s calendar end-to-end: schedule, prioritize, resolve conflicts across time zones
• Prepare meeting agendas, briefing documents, and background materials
• Attend key meetings to take notes, track action items, and follow up
• Plan and coordinate all domestic and international travel with contingency plans
• Triage and manage the CEO’s email inbox: prioritize, flag, draft responses
• Draft professional correspondence on behalf of the CEO
• Prepare documents, presentations, and reports using Microsoft 365
• Serve as primary contact between the CEO and all stakeholders
• Leverage AI tools (Claude, ChatGPT) for research, drafting, scheduling
• Continuously improve executive office workflows

Requirements

• Bachelor’s in Business Administration, Communications, or related
• 3–5 years as Executive Assistant or PA to C-level
• Fluent English (written and spoken) — essential
• Demonstrated experience using LLM-based tools (Claude, ChatGPT) — this is a must
• Exceptional organizational skills
• International travel logistics experience
• Microsoft 365 proficiency (Outlook, Word, PowerPoint, Excel, Teams)
• Outstanding written communication
• High discretion and confidentiality
• Willingness to travel domestically and internationally
• Flexible working hours
• French language — a plus
• Consultancy or tech environment — a plus

Role details