Executive Assistant to the CEO – Dubai (15,000 AED/month)

Executive Assistant to the CEO – Dubai (15,000 AED/month)

Full-time, DIFC-based, immediate start (Dec 2025 / Jan 2026)

Who we are looking for

A world-class, calm-under-pressure EA who has previously supported a founder/CEO running two high-growth businesses simultaneously (recruitment + property).

You must have direct, recent experience of UK buy-to-let property auctions, refurbishments, and refinancing (60–75% LTV).

This is not a traditional corporate PA role – it is a true right-hand, gatekeeper, and executor role.

Essential Experience

- 5+ years as EA/PA to a founder or C-suite in recruitment or property

- Direct, hands-on experience of UK property auctions and refurb-to-refinance deals

- Advanced Excel + calendar tools (you live in Outlook/Google Calendar)

- Fluent English; Arabic a strong advantage

- Based in (or willing to relocate to) Dubai immediately

Core Responsibilities

1. CEO Calendar & Inbox

- Achieve and maintain inbox zero daily

- Own 100% of the CEO’s calendar – move, decline, and reschedule without asking

- Daily 5-item priority digest (WhatsApp + email)

2. UK Property Execution

- Source, analyse, and shortlist 3–5 auction properties every week (North West focus)

- Manage full auction process remotely (proxy bidding, legal packs, 10% deposits)

- Coordinate solicitors, conveyancing, SDLT calculations, refurb contractors, and 60% LTV refinancing

- Keep live tracker of equity created and cash recycled

3. Travel & Logistics

- Seamless multi-city travel (Dubai ↔ London ↔ Singapore ↔ Hong Kong)

- Visas, drivers, hotels, meeting packs, expense reconciliation

4. Recruitment Support

- Schedule all COO / Country Director interviews

- Manage contracts, references, offer letters, onboarding packs

- Deal directly with the operations team to create reports both weekly and monthly

5. General Off-Loading

- CRM updates, expense claims, board pack prep, family office liaison, ad-hoc research

Salary & Benefits

- 15,000 AED per month fixed - will be reviewed semi annually

- Annual flight home

- Medical insurance

- 30 days annual leave

- Visa & relocation support if required

- Mobile phone and macbook provided

- Subsidised priviilee membership

- Annual bonus linked to performance of the group

Personality Fit

- Zero need for hand-holding

- Anticipates problems 48 hours before they happen

- Discreet, unflappable, and protective of the CEO’s time and energy

- Thrives in a high-growth, founder-led environment

How to Apply

Send your CV + a short note answering these two questions to Luke.ottley@ateca.co.uk :

1. Describe the last UK auction property you personally bid on or managed (price, location, outcome).

2. How do you keep a CEO’s inbox at zero when they receive 200+ emails a day?

Applications close 27th December 2025.

We move extremely fast – only apply if you are ready to start within 4–6 weeks