Executive Assistant to the CEO – Hospitality Goods & Custom Manufacturing

We appreciate your interest! Before continuing with your application, please consider the following carefully. We want to ensure we are a match for you, and vice-versa! Success comes easiest when everyone is aligned.

This is not a typical 9-to-5 role—the ideal candidate must be prepared to adapt their schedule to align with our executive’s needs. This is not a "glamorous" position, and the right person should be ready to take on a variety of hands-on tasks, including packing boxes, running packages to FedEx, filling bottles, cleaning, organizing, and anything else needed to keep operations running smoothly. The role requires resourcefulness, flexibility, and a willingness to pitch in on all aspects of the business. Candidates should also be able to lift up to 50 pounds as part of their responsibilities. This is a fantastic opportunity for someone eager to get their foot in the door at a growing organization, gain hands-on experience, and learn directly from a seasoned hospitality professional. It’s particularly well-suited for a recent graduate who is hungry to hustle, develop a strong foundation, and immerse themselves in the industry.

If this sounds like you, please read on!

Executive Assistant to the CEO – Hospitality Goods & Custom Manufacturing

Location: Los Angeles, CA

Reports To: Senior Vice President

About Vanderlyn Hospitality Group

Vanderlyn is a vertically integrated manufacturer and supplier serving the world’s finest hotels. Our company specializes in custom design, development, and prompt distribution of bespoke guest amenities and OS&E (Operating Supplies and Equipment) products. We are dedicated to elevating the guest experience through tailored solutions, exceptional customer service, and operational excellence.

Position Summary

We are seeking a polished, proactive, and highly organized Executive Assistant to support our CEO. This role is primarily focused on managing the CEO’s day-to-day workflow, priorities, and communication, while also helping ensure key initiatives and follow-ups stay on track.

This is not a traditional project management role, but the position requires strong coordination skills to help drive execution across multiple workstreams. The ideal candidate is someone who can anticipate needs, stay one step ahead, and create structure in a fast-moving environment without adding complexity.

This individual should embody a hospitality-first mindset, operate with discretion and professionalism, and bring a calm, solutions-oriented presence to a dynamic and growing business.

Key Responsibilities

Executive Support & Prioritization

• Manage the CEO’s calendar, scheduling, and travel with a focus on optimizing time and priorities
• Prepare materials for meetings, presentations, and key initiatives
• Act as a gatekeeper and liaison for internal and external communication, ensuring professionalism and discretion
• Track priorities, action items, and deadlines to ensure the CEO remains organized and focused
• Anticipate needs and proactively address gaps before they become issues

Coordination & Execution Support

• Support the CEO in managing key initiatives by tracking progress, follow-ups, and deliverables
• Coordinate with department leaders to gather updates and ensure alignment across teams
• Follow up on delegated tasks to ensure timely execution and accountability
• Organize information, timelines, and next steps to help maintain momentum across projects
• Assist in maintaining clarity and communication across multiple workstreams

Administrative & Office Support

· Prepare correspondence, reports, and presentations

· Organize and maintain files, records, and confidential documents

· Manage expense reporting and administrative tasks for the CEO

· Coordinate and schedule vendors for office needs, maintenance, and services

· Serve as the primary liaison with the landlord and assist in managing lease-related items

· Oversee general office operations, including ordering snacks and supplies, keeping the space stocked, organized, and presentable

· Ensure the office environment reflects a clean, professional, and hospitality-driven standard at all times

· Assist with occasional errands such as shipping, sample deliveries, or pickups as needed

Qualifications & Skills

Education

· Bachelor’s degree preferred, or equivalent work experience.

Experience

• 3+ years of experience as an Executive Assistant or in a similar support role
• Experience supporting senior executives in a fast-paced environment
• Hospitality or luxury service background strongly preferred

Skills

• Exceptional organizational and time management skills
• Strong communication skills, both written and verbal
• Ability to manage multiple priorities without losing attention to detail
• High level of discretion and professionalism

· Comfortable working across tools such as Microsoft Office, Teams and other business systems

• Ability to operate independently and think proactively

Key Competencies

• Hospitality-driven mindset and professional presence
• Highly proactive with strong initiative
• Calm under pressure and adaptable to changing priorities
• Strong emotional intelligence and interpersonal skills
• Detail-oriented while maintaining a big-picture perspective
• Reliable, punctual, and accountable

Why Join Vanderlyn?

At Vanderlyn, we offer the opportunity to work alongside a dedicated and passionate team committed to redefining the guest experience in luxury hospitality. As a startup, we are a small, agile team where every individual can make a big impact. We pride ourselves on being scrappy and resourceful, and we value team members who are willing to step outside of their defined role to tackle challenges and contribute wherever needed. We work until the work is done.

This role is ideal for someone who is eager to grow, thrives on innovation, and isn’t afraid to challenge the status quo. Join us, and you’ll be part of a company that embraces ambition, rewards initiative, and values creativity.

Compensation

This is a full-time, salaried, in-office position. The base salary range for this role is $70,500 - $75,000 annually, depending on experience and qualifications. Additional performance-based incentives may apply.

Job Type: Full-time

Pay: $70,500.00 - $75,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Are you able to work out of our office in Culver City 5 days a week and adjust your working hours beyond 9-5 to be available to support our Executive? Please confirm.
• Can you lift 35+ pounds and are you willing to pitch in on all aspects of the business to keep operations running smoothly? Please elaborate!
• Do you leave ego at the door and approach work with a CAN DO attitude? Please explain.

Ability to Commute:

• Culver City, CA 90230 (Required)

Work Location: In person