Executive Assistant to the CEO (Part Time - Remote)

Entrepreneur operating multiple active ventures (hospitality operations, tech startup, and consumer food brand) seeking a highly organized, proactive Executive Assistant to support execution and accountability.

This is not a passive administrative role.

This position is for someone who ensures his tasks and priorities are completed not just tracked.

Key Responsibilities

• Run daily planning calls with CEO
• Identify and document top priorities
• Track deadlines across multiple projects
• Convert ideas into structured action steps
• Proactively follow up on emails and commitments
• When copied on email threads, monitor progress and ensure completion
• Calendar-block high-priority work sessions
• Call (not just text) at the start of focus blocks to ensure work begins
• Reschedule incomplete priorities
• Escalate stalled items

This role is about driving his execution.

Personality & Working Style

This role requires someone who:

• Is comfortable being direct and assertive
• Will call if something is important (not rely only on text/email)
• Is not intimidated by fast-moving personalities
• Is calm under pressure
• Understands entrepreneurial environments
• Gets satisfaction from driving tasks to completion
• Is proactive rather than reactive

You must be comfortable saying:

“Let’s finish this now.” or "This hasn’t been completed what’s blocking it?”

This role is about momentum, not reminders.

About the CEO

You will be supporting a fast-moving entrepreneur managing multiple ventures simultaneously. Priorities can shift quickly. Adaptability, organization, and strong follow-through are critical. The goal of this role is to increase his execution speed and ensure high impact work gets completed consistently. These are all small businesses based in Los Angeles, California.

Structure

• 10-15 hours per week to start
• Remote
• Flexible schedule, but must be responsive during agreed focus blocks
• Ongoing role with a lot of potential to grow into full time

To Apply

Please answer the following:

• Describe a time you had to push an executive or manager to complete a task they were avoiding. What did you do?
• How do you handle non-responsive email threads?
• What system do you personally use to track deadlines and commitments?

Job Type: Part-time

Pay: $26.00 - $28.00 per hour

Expected hours: 10 – 15 per week

Benefits:

• Flexible schedule

Work Location: Remote