Executive Assistant To The CEO (SAUDI)

Executive Assistant to the CEO

Reporting To: Chief Executive Officer (CEO)
Location: Jeddah
Nationality Requirement: Saudi Only

Role Overview

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and coordination support to the CEO.

This role focuses on high-level executive assistance, calendar management, communication handling, and coordination of business priorities, while also supporting select personal scheduling requirements. The ideal candidate will be detail-oriented, dependable, and capable of operating in a fast-paced executive environment.

Key Responsibilities Executive Support

• Manage and maintain the CEO’s calendar, ensuring effective prioritization of meetings and commitments.
• Organize meetings, prepare agendas, and record meeting minutes when required.
• Screen emails, calls, and correspondence, prioritizing urgent matters appropriately.
• Prepare professional presentations, reports, and briefing documents.
• Draft correspondence and formal communications on behalf of the CEO.
• Coordinate follow-ups with internal departments to ensure timely execution of tasks.
• Maintain strict confidentiality of executive information and documentation.

Travel & Event Coordination

• Arrange business travel (flights, accommodation, transportation, visas if required).
• Coordinate logistics for conferences, official meetings, and events.
• Support RSVP management and official engagement coordination.

Administrative & Office Management

• Maintain organized digital and physical filing systems.
• Support document management and record keeping.
• Ensure smooth day-to-day operations within the Executive Office.

Personal Scheduling (Limited Scope)

• Coordinate personal appointments and selected family-related scheduling.
• Liaise with service providers when necessary to ensure seamless planning.

Qualifications & Experience

• 3–7 years of experience as an Executive Assistant supporting senior leadership.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and reliability.
• Proficiency in Microsoft Office and calendar management systems (Outlook, Google Calendar).
• Ability to multitask and work under pressure with attention to detail.

All The Best!

Job Type: Full-time

Application Question(s):

• what is your notice period (in Days)?
• What is your Expected Salary in total?

Experience:

• business management: 2 years (Required)

Location:

• Jeddah (Preferred)