Executive Assistant to the Chief Executive Officer – Rio Grande Valley

About Us

We are a fast-growing company expanding into the Rio Grande Valley with a new satellite office. Our team is mission-driven, performance-focused, and passionate about delivering excellence. We are seeking a professional and motivated Executive Assistant to support the Chief Executive Officer in daily operations, scheduling, and executive-level tasks.

Position Overview

The Executive Assistant will work directly with the Chief Executive Officer, serving as a trusted partner in managing administrative, scheduling, and organizational needs. The right candidate will be professional, detail-oriented, and highly organized, with excellent communication skills and a positive, team-minded attitude.

This position is key to ensuring the CEO can focus on high-level priorities by handling day-to-day executive support responsibilities.

Key Responsibilities

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel.
• Arrange flights, accommodations, and itineraries for business travel.
• Prepare, edit, and proofread correspondence, reports, and presentations with excellent grammar and punctuation.
• Handle confidential and sensitive information with discretion and professionalism.
• Coordinate meetings, including agendas, materials, and follow-ups.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Support special projects and company initiatives as directed by the CEO.
• Perform general administrative duties, including filing, document management, and expense reporting.
• Anticipate the CEO’s needs and proactively resolve issues before they arise.

Requirements

• Experience: Minimum 3 years of administrative or executive support experience, preferably supporting C-level executives.
• Skills:
• Excellent verbal and written communication; well-spoken with strong grammar and punctuation.
• High typing proficiency and attention to detail.
• Strong organizational and multitasking skills.
• Professional demeanor and positive attitude.
• Proficient in Microsoft Office Suite, Google Workspace, and scheduling tools.

• Attributes:
• Enthusiastic, dependable, and a good team player.
• Able to maintain confidentiality and exercise discretion at all times.
• Proactive mindset with the ability to anticipate needs and take initiative.

Benefits & Growth Opportunities

• Hourly pay with performance-based growth opportunities.
• Paid Time Off (PTO) after eligibility period.
• Direct mentorship and professional growth working alongside the CEO.
• Opportunity to grow with an expanding company.
• Equal Opportunity Employer.

If you are professional, detail-oriented, and thrive in a fast-paced executive environment, this is your chance to directly support the CEO and play an integral role in the company’s success.

Job Type: Full-time

Pay: $21.42 - $25.61 per hour

Expected hours: 8 per week

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Professional development assistance

Work Location: In person