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Executive Assistant (to the Chief of Police)
JOB
The Bloomington Police Department is seeking an individual to ensure the effective & efficient operation of the Office of the Chief of Police by providing a high level of customer service & confidential executive support to the Chief of Police. BLOOMINGTON POLICE DEPT. VALUES AND EXPECTATIONSEmbrace and contribute to the department’s Mission, Vision, and Core Value.Mission: To always be respectful while keeping our community safe.Vision: To be the most respected police department.Core Value: Respect. Demonstrated through our compassionate and honest service.The ability to further embrace the Core Value of Respect by providing Compassion, Honesty, and Service both on and off duty. Establish and maintain a collaborative, positive, and professional working relationships with city staff and the public. Ability to effectively communicate ideas in English, both orally and in writing.
EXAMPLE OF DUTIES
Ensures the effective and efficient operation of the Office of the Chief of Police by providing a high level of direct support to the Chief of Police, which includes working directly with department and city staff, as well as the public. Apply strong organizational skills with a high degree of accuracy in supporting the timely flow of information and appropriate follow-up on a wide variety of daily tasks and special projects for the Chief of Police, including but not limited to 1) daily review of emails, 2) calendar scheduling and maintenance, and 3) arrangement and processing needs of travel. Supports the Chief of Police and respective Command Staff by attending meetings, taking notes, preparing and distributing material, and tacking progress for possible follow-up, when applicable. Coordinate and attend annual Command Staff Planning Retreat.Apply general knowledge of the MN Government Data Practices Act and work closely with staff in providing timely responses to the public’s request for City data. Work closely with staff and respective public agencies in processing grants, agreements, and respective certificates of insurance through legal review to final execution. Draft or edit variety of correspondence and confidential documents, to include working closely with Commander of Core Values in the processing of Internal Investigations and maintaining their respective file retention.Respond to inquiries and requests from members of the public, organizational partners, and city staff in an accurate and professional manner. Work closely with Executive Assistant to Command Staff and provide backup for the following tasks in their absence: 1) on and off-boarding of personnel, 2) review and process daily bulletins and administrative announcements, 3) produce an internal document for a city-wide publication to city council and staff, and the 4) coordinate and assist in internal ceremonies and programs. Maintaining rosters is a shared and on-going task. Gather information and produce an internal newsletter once a month. Reconcile City-issued P-cards for this position and the Chief of Police, safeguarding all receipts for this process. Review and approve, on behalf of the Chief of Police, purchases, funding codes, and receipts of command staff members that answer directly to the Chief of Police after their P-card has been reconciled. Once a year, provide Finance with an edited version of a department-wide P-card list that documents the holder’s first and secondary approvers and the primary fund account they fall under. Track and process city council agenda items for the department, meeting all city required deadlines and processes.Performs other related duties as apparent or assigned.KNOWLEDGE, SKILLS, & ABILITIES REQUIREDAbility to balance competing demands and successfully prioritize tasks, including working independently with minimal supervision.Excellent skills in Microsoft Outlook, Word, Excel, and PowerPoint, with the ability to learn additional software programs/applications required for use by other internal city processes. Strong oral and written communication skills. Ability to read and effectively summarize material, accurately proofread written documents, and finalize drafts for distribution. Knowledge of and ability to speak proper English and utilize such in written documentation.Ability to apply good judgement, make decisions where appropriate, and anticipate and initiate next steps. Ability to maintain a high level of confidentiality; to act and share information with discretion.
SUPPLEMENTAL INFORMATION
SUPERVISION OF OTHERSThis position does not supervise others. Anticipated Hiring Range: $35.85 – $38.78 Hourly2026 Full Salary Range: $35.85 – $49.06 HourlyFull-Time; Non-Exempt; Non-Union; Benefits EligibleThe City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply. We also encourage women, veterans, members of the LGBTQIA community, and individuals with disabilities to apply.The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change
The Bloomington Police Department is seeking an individual to ensure the effective & efficient operation of the Office of the Chief of Police by providing a high level of customer service & confidential executive support to the Chief of Police. BLOOMINGTON POLICE DEPT. VALUES AND EXPECTATIONSEmbrace and contribute to the department’s Mission, Vision, and Core Value.Mission: To always be respectful while keeping our community safe.Vision: To be the most respected police department.Core Value: Respect. Demonstrated through our compassionate and honest service.The ability to further embrace the Core Value of Respect by providing Compassion, Honesty, and Service both on and off duty. Establish and maintain a collaborative, positive, and professional working relationships with city staff and the public. Ability to effectively communicate ideas in English, both orally and in writing.
EXAMPLE OF DUTIES
Ensures the effective and efficient operation of the Office of the Chief of Police by providing a high level of direct support to the Chief of Police, which includes working directly with department and city staff, as well as the public. Apply strong organizational skills with a high degree of accuracy in supporting the timely flow of information and appropriate follow-up on a wide variety of daily tasks and special projects for the Chief of Police, including but not limited to 1) daily review of emails, 2) calendar scheduling and maintenance, and 3) arrangement and processing needs of travel. Supports the Chief of Police and respective Command Staff by attending meetings, taking notes, preparing and distributing material, and tacking progress for possible follow-up, when applicable. Coordinate and attend annual Command Staff Planning Retreat.Apply general knowledge of the MN Government Data Practices Act and work closely with staff in providing timely responses to the public’s request for City data. Work closely with staff and respective public agencies in processing grants, agreements, and respective certificates of insurance through legal review to final execution. Draft or edit variety of correspondence and confidential documents, to include working closely with Commander of Core Values in the processing of Internal Investigations and maintaining their respective file retention.Respond to inquiries and requests from members of the public, organizational partners, and city staff in an accurate and professional manner. Work closely with Executive Assistant to Command Staff and provide backup for the following tasks in their absence: 1) on and off-boarding of personnel, 2) review and process daily bulletins and administrative announcements, 3) produce an internal document for a city-wide publication to city council and staff, and the 4) coordinate and assist in internal ceremonies and programs. Maintaining rosters is a shared and on-going task. Gather information and produce an internal newsletter once a month. Reconcile City-issued P-cards for this position and the Chief of Police, safeguarding all receipts for this process. Review and approve, on behalf of the Chief of Police, purchases, funding codes, and receipts of command staff members that answer directly to the Chief of Police after their P-card has been reconciled. Once a year, provide Finance with an edited version of a department-wide P-card list that documents the holder’s first and secondary approvers and the primary fund account they fall under. Track and process city council agenda items for the department, meeting all city required deadlines and processes.Performs other related duties as apparent or assigned.KNOWLEDGE, SKILLS, & ABILITIES REQUIREDAbility to balance competing demands and successfully prioritize tasks, including working independently with minimal supervision.Excellent skills in Microsoft Outlook, Word, Excel, and PowerPoint, with the ability to learn additional software programs/applications required for use by other internal city processes. Strong oral and written communication skills. Ability to read and effectively summarize material, accurately proofread written documents, and finalize drafts for distribution. Knowledge of and ability to speak proper English and utilize such in written documentation.Ability to apply good judgement, make decisions where appropriate, and anticipate and initiate next steps. Ability to maintain a high level of confidentiality; to act and share information with discretion.
SUPPLEMENTAL INFORMATION
SUPERVISION OF OTHERSThis position does not supervise others. Anticipated Hiring Range: $35.85 – $38.78 Hourly2026 Full Salary Range: $35.85 – $49.06 HourlyFull-Time; Non-Exempt; Non-Union; Benefits EligibleThe City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply. We also encourage women, veterans, members of the LGBTQIA community, and individuals with disabilities to apply.The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change
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