Executive Assistant to the Dean COE

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 16,000+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

The University of West Georgia offers a comprehensive total rewards package designed to support faculty and staff across multiple dimensions; health, wellness, financial security, and professional growth. Employees working at least 30 hours per week gain access to a range of health plans, including medical, dental, and vision, wellness programs, and robust retirement options through Georgia Teachers Retirement System (TRS), Optional Retirement Program, and voluntary 403(b) and 457(b) plans. Employees are granted 13 paid holidays and paid time off accruals and are eligible to participate in the University System of Georgia's Tuition Assistance Program. Fringe benefits include a variety of resources focused on employee physical, mental, financial, and social well-being through Acentra Employee Assistance Program in addition to personal financial advising with Captrust. UWG also offers exclusive discounts and special offers on entertainment, travel, and other products and services through the Perks at Work program, free access to the university recreation facility, discounted campus dining options, and more!

Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.

At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.

The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community.

Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.

Our campus is located at 1601 Maple Street, Carrollton, GA 30118.

Faculty and staff members are expected to be physically present on campus as needed to support the in-person educational experience and on-campus vitality at the University of West Georgia. Depending upon teaching assignments and student demand, this could include the Carrollton or Newnan campuses.

The Executive Assistant to the Dean of the College of Education provides advanced, proactive administrative, operational, and strategic support to ensure the effective leadership and daily functioning of the Dean's Office. The Executive Assistant serves as a key point of contact for university leadership, college administrators, P-12 district partners, and state education agencies. The position requires a high level of professionalism, discretion, initiative, and the ability to manage complex workflows in a fast-paced environment.

Administrative & Operational Support
¿ Manage the day-to-day activities of the Dean¿s Office, including scheduling, correspondence, and workflow organization to ensure timely and effective execution of priorities for the Dean and all Associate Deans.
¿ Manage the Dean¿s calendar and college¿level calendar including meetings with institutional leadership, internal administrators, external partners, and state agencies.
¿ Monitor, prioritize, and respond to incoming communications on behalf of the Dean as directed.
¿ Plan, prepare agendas for, and document minutes from leadership meetings and college-level faculty meetings.
¿ Coordinate travel arrangements and professional engagement logistics for the Dean.

Faculty Affairs & Academic Operations
¿ Support processes related to faculty recruitment, hiring, onboarding, credentialing, promotion and tenure, and annual evaluations.
¿ Maintain confidential faculty and personnel files in accordance with institutional and state policy.

Budget & Financial Administration
¿ Process purchase orders, expense reimbursements, invoices, and procurement documents for the Dean¿s Office.

Facility and Technology Management
¿ Oversee day-to-day facility needs for the college to include coordinating office assignments, managing maintenance and repair requests, and ensuring meeting spaces, administrative areas and classrooms are functional, organized and adequately equipped to support academic and operational activities.
¿ Prepare and submit major building project requests in accordance with institutional procedures and timelines.
¿ Serve as the point of contact for Instructional Technology Services to facilitate technological needs for administrators, staff, and faculty.

School Partnerships & External Relations
¿ Assist with school¿university partnership activities and professional learning events as requested.
¿ Support the preparation and distribution of partnership communications and documentation.
¿ Oversee COE scholarship process and coordinate with college departments to select and award the funding.

Event Planning & College Engagement
¿ Manage logistics, scheduling, communication, and materials for college initiatives and celebrations including Dean¿s Office retreats, awards ceremonies, and commencement ceremonies.

Educational Requirements
Bachelor's degree in education, business administration, public administration, communication, or a related field.

Required Experience
¿ Five or more years of progressively responsible administrative or executive¿support experience.
¿ Proficiency with Microsoft Office/365 tools.
¿ Strong written and verbal communication skills.
¿ Demonstrated ability to manage confidential information with integrity and discretion.
¿ Excellent organizational and time¿management skills.
¿ Ability to work independently, anticipate needs, and solve problems proactively.
¿ Strong interpersonal skills and ability to work with various groups of stakeholders.

Preferred Experience
¿ Experience within an institution of higher education.
¿ Knowledge of public higher¿education policies and procedures.
¿ Experience supporting faculty affairs processes.
¿ Experience supporting school¿district partnerships.

Salary is commensurate with experience.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50)

The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.